Personal Assistant

2 weeks ago

Durbanville, Western Cape, South Africa Your HR Outsourced Full time
Personal Assistant

Responsibilities:

  • Manage and maintain the executive's calendar, scheduling appointments, meeting, and travel arrangements
  • Coordinate and prioritize meetings, ensuring all necessary information and materials are available in advance
  • Anticipate conflicts and proactively resolve scheduling issues to optimize efficiency
  • Prepare and edit documents, presentations, and reports, ensuring accuracy and confidentiality
  • Conduct research, gather information, and compile data to support decision making processes
  • Assist with organizing and maintaining files, records, and databases
  • Coordinate travel arrangements, including flights, accommodation, visas, and transportation
  • Prepare detailed itineraries and provide necessary travel documents in a timely manner
  • Plan, organize, and coordinate meetings, conferences, and events, both on site and off site
  • Attend meetings, take minutes, and follow up on action items
  • Handle sensitive and confidential information with the utmost discretion and maintain strict confidentiality at all times
  • Build trust and establish effective working relationships
  • Preform adhoc tasks and assignments as required, demonstrating flexibility and willingness to assist in various areas
  • Provide personal support, such as managing personal appointments, errands, and family related matters, as necessary

Requirements:

  • Proven experience as a Personal Assistant
  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively
  • Strong verbal and written communication skills, including exceptional attention to detail
  • Proficient in using productivity tools such as Microsoft Office, calendar management and virtual meeting platforms
  • Discretion and ability to handle confidential information with integrity
  • Strong problem solving and decision making abilities
  • Flexibility to adapt to changing priorities and work independently with mínimal supervision
  • Bachelor's degree or equivalent qualification is preferred, but not mandatory
  • Have a valid Driver's License and own vehicle

Salary:
From R1.00 per month

Application Question(s):

  • What is your salary expectations.
Application Deadline: 2023/06/11

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