Procurement Administrator

2 weeks ago


Germiston, Gauteng, South Africa Eazi Access Rental Full time

To be responsible for administering procurement and planning tasks as required by the National Procurement Manager.

1. Position Description

Key performance areas (to translate into a measure of success)

  • Safety and Quality
  • Reporting
  • Filing and Retrieving
  • Customer/Supplier Relations
  • Housekeeping

Main Outputs and Responsibilities for This Position

The Job is responsible for the following:

AREA / TYPE

Responsibilities

Safety, Quality and Housekeeping

  • Ensure the execution of all responsible functions to be at the highest level of quality.
  • Maintains a tidy, neat and structured environment which complies with occupational health standards.
  • Ensure a safe working environment by adhering to all Health & Safety policies. Identify any risks within the department & escalate to the relevant manager to avoid any incidents.
  • Ensure a proper filing system of all Purchasing and Planning related documentation for auditing purposes.
  • High level of customer service with industry standard turnaround times for all requests as per agreed SLA's.
  • Build and maintain highly professional relationships with suppliers and customers.
  • Comply with internal business policies and procedures and ensure that this enforced and adhered to.
  • Housekeeping

Administration

  • Administer and maintain reports.
  • Administer and maintain purchasing and planning databases as required.
  • Report writing.
  • Administer the vendor onboarding process.
  • Administer and maintain the vendor contracts management system and ensure on time renewal of supplier contracts.
  • BBBEE administration and reporting for Purchasing Preferential Procurement and Enterprise Development.
  • Assist with Purchasing and Planning policy implementation and training within the business.
  • Tender process administration.
  • Assist with the Supplier Performance management system implementation and administration.
  • Build and maintain strong relationships with approved suppliers and internal customers.
  • Adhere to established company policies, procedures, terms and conditions and legal matters that affect purchasing policies.

Reporting

  • Ensure constant feedback to the National Procurement Manager.

2. Job Evaluation Criteria

Qualifications
Minimum

Grade 12

Recommended

Procurement, Planning or Supply Chain Qualification or studying toward one

Experience

  • 2 Years Procurement and supply chain related experience

Knowledge

  • Rental industry
  • Knowledge of work of height machinery and equipment
  • Microsoft Office
  • Procurement procedures
  • Procurement system
  • Administration and procedures

Skills

  • Communication skills
  • Interpersonal skills
  • Administration skills
  • Problem Solving skills
  • Organizing and Planning skills
  • Numerical skills
  • Verbal skills

Behavioral Competencies

  • Conscientiousness
  • Striving for harmony
  • Cooperation
  • Flexibility
  • Selfefficacy
  • Perseverance

Job Type:
Permanent

Experience:

  • Administrative office procedures, practices and equipment: 5 years (preferred)


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