Accounts Payable/ Accounts Receivable Clerk

1 week ago


Germiston, Gauteng, South Africa Marvel Placement Consultants Full time

Accounts Payable/ Accounts Receivable Clerk

Minimum Requirements:

  • Matric.
  • Previous exposure within procurement/buying would be a bonus.
  • Possessing a minimum of 3 years of relevant experience in accounts payable, accounts receivable, and inventory control.
  • Strong proficiency in Microsoft Office Word, Outlook, and Excel.
  • Familiarity with accounting software such as Pastel.
  • Excellent organisational and timemanagement skills.

Roles and Responsibilities:

Accounts Payable and Receivable:

  • Issue estimates and invoices to customers promptly.
  • Send monthly statements to customers.
  • Process supplier invoices daily according to procedures and hand slips to relevant personnel.
  • Issue purchase orders to suppliers, including those requested by technicians and for spare parts and machinery.
  • Ensure accurate recording of all bank transactions in QuickBooks by the 9th of each month.
  • Reconcile petty cash and bank statements monthly according to established procedures.

Stock Inventory Controller:

  • Record stock transactions in the system.
  • Maintain correct stock levels.
  • Coordinate and delegate physical stock counts.
  • Manage the fixed asset registry.

Payment Management:

  • Manage cash withdrawals and reimbursements.
  • Review and submit payment sheets by specified deadlines.
  • Reconcile petty cash monthly and obtain necessary approvals.

Company VAT:

  • Assist in processing bank statements and follow up on missing invoices.
  • Coordinate with the accountant to collect reconciled bank statements.
  • Submit all necessary documentation for VAT processing.
  • Ensure timely submission of VAT payments to avoid penalties.

Financial Reporting:

  • Prepare and update monthly reports for meetings.
  • Review reports received from relevant departments.
  • Provide additional financial information as requested.

ServCraft (Online Jobcard Portal):

  • Assist in system maintenance and updates.
  • Manage client database and updates as required.

Infinity (Online Task Management Software):

  • Monitor and respond to quotation and order requests.
  • Track parts and machine orders, ensuring timely communication with technicians and customers.

Human Resources:

  • Ensure timely payment of PAYE and WCC.
  • Organise staff training sessions.

General Administration:

  • Manage deadlines effectively and delegate tasks when necessary.

Marketing (on an Ad Hoc basis):

  • Review and upload company newsletter content.
  • Coordinate the ordering of printed media.
  • Assist in organising expos, events, and advertisements.
  • Coordinate website maintenance through the IT Company.

For more information please contact:
**Consultant ZS
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