Procurement Administrator

7 days ago

Germiston, South Africa Eazi Access Rental Full time

**To be responsible** for administering procurement and planning tasks as required by the National Procurement Manager.

**1. Position Description**

**Key performance areas (to translate into a measure of success)**
- Safety and Quality
- Reporting
- Filing and Retrieving
- Customer/Supplier Relations
- Housekeeping

**Main Outputs and Responsibilities for This Position**

**The Job is responsible for the following**:
**AREA / TYPE**

**Responsibilities**

**Safety, Quality and Housekeeping**
- Ensure the execution of all responsible functions to be at the highest level of quality.
- Maintains a tidy, neat and structured environment which complies with occupational health standards.
- Ensure a safe working environment by adhering to all Health & Safety policies. Identify any risks within the department & escalate to the relevant manager to avoid any incidents.
- Ensure a proper filing system of all Purchasing and Planning related documentation for auditing purposes.
- High level of customer service with industry standard turnaround times for all requests as per agreed SLA’s.
- Build and maintain highly professional relationships with suppliers and customers.
- Comply with internal business policies and procedures and ensure that this enforced and adhered to.
- Housekeeping

**Administration**
- Administer and maintain reports.
- Administer and maintain purchasing and planning databases as required.
- Report writing.
- Administer the vendor onboarding process.
- Administer and maintain the vendor contracts management system and ensure on time renewal of supplier contracts.
- BBBEE administration and reporting for Purchasing Preferential Procurement and Enterprise Development.
- Assist with Purchasing and Planning policy implementation and training within the business.
- Tender process administration.
- Assist with the Supplier Performance management system implementation and administration.
- Build and maintain strong relationships with approved suppliers and internal customers.
- Adhere to established company policies, procedures, terms and conditions and legal matters that affect purchasing policies.

**Reporting**
- Ensure constant feedback to the National Procurement Manager.

**2. Job Evaluation Criteria**

**Qualifications**

Minimum

Grade 12

Recommended

Procurement, Planning or Supply Chain Qualification or studying toward one

**Experience**
- 2 Years Procurement and supply chain related experience

**Knowledge**
- Rental industry
- Knowledge of work of height machinery and equipment
- Microsoft Office
- Procurement procedures
- Procurement system
- Administration and procedures

**Skills**
- Communication skills
- Interpersonal skills
- Administration skills
- Problem Solving skills
- Organizing and Planning skills
- Numerical skills
- Verbal skills

**Behavioral Competencies**
- Conscientiousness
- Striving for harmony
- Cooperation
- Flexibility
- Self-efficacy
- Perseverance

**Job Type**: Permanent

**Experience**:

- Administrative office procedures, practices and equipment: 5 years (preferred)

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