ITFS Admin Coordinator

2 weeks ago


Centurion, Gauteng, South Africa Shoprite Full time

Purpose of the Job

The purpose of the ITFS Admin Coordinator is to provide efficient administrative support in coordinating the procurement of maintenance, repair or replacement of IT equipment, as well as executing admin-related query support for IT operations. This role closely co-operates with IT maintenance suppliers, whilst applying extensive knowledge in hardware repair and replacement as well as the processes of the billing to enable efficient IT warehouse services to the stores and users. The ITFS Warehouse Coordinator will assist with screening and assisting with current INCs and REQs. The warehouse coordinator will need to reconcile the orders placed and equipment installed in the stores, as well as equipment issued to users. The ITFS Warehouse Coordinator will also assist with the administration and maintenance of FSE Cars, Pool Cars, Tools and Equipment checks assigned to the FSE's. The role will process fleet related queries, new acquisitions, vehicle disposals and fines to the FSM/TL.

Job Advert Details Job CategoryIT Job Objectives

Procurement Management:
Source and procure equipment, ensuring timely and cost-effective acquisitions.
Communicate effectively with vendors, stores, and users to facilitate the procurement process.
Maintain accurate records of all procurement activities using Excel or other relevant tools.

Equipment Maintenance and Replacement:
Monitor equipment status and determine when repair or replacement is necessary.
Order parts or new equipment as required and manage the replacement process.
Create goods receipts for installed equipment, ensuring proper documentation.
Record and maintain stock levels of equipment.

ncident and Work Order Assistance:
Assist in managing incidents and work orders efficiently.
Double-check paperwork for completed work orders, ensuring accuracy.
Safeguard all related documents and maintain a systematic filing system.

Vehicle Administration:
Administer and coordinate all aspects of the vehicle fleet to the Fleet Admin Manager and FSM.
Oversee maintenance schedules, ensuring the optimal performance of vehicles.
Manage pool vehicles, including scheduling and usage tracking.
Facilitate new vehicle acquisitions and handle disposals.
Generate reports and statistics related to vehicle usage and maintenance.
Assist and oversee any queries and requests regarding.

Equipment Administration:
Maintain detailed records and stock levels for equipment.
Implement effective stockkeeping practices for efficient retrieval and monitoring.
Coordinate with relevant stakeholders to ensure equipment availability.

Qualifications

Grade 12 certificate.
Driver's license
A+ Certificate

Experience

+2 years' experience in administration or similar role.
Experience working with data entry software (e.g., SAP).

Knowledge and Skills

Proficiency in MS office 365 with a foundational knowledge of Excel.
Detailed with problem solving skills - examines and integrates multiple sources of information and systems understand complexities relating to the function and make sound judgement; applies experience and in-depth knowledge to manage complex situations and identifying opportunities.
Detail-oriented and devoted to quality – A natural affinity to details and conscious effort in understanding the cause and effect of a situation whilst displaying a high quality of provided services.
Results-driven – Efficiently executes priorities tasks and priorities, setting stretch goals for self, while remaining focused and working tenaciously to meeting and exceeding expectations within quality standards.
Administrative support with planning and organising skills – Able to timeously and efficiently prioritise and execute multiple and competing demands in a fast-paced environment. Identifies and co-ordinates urgent and important tasks / priorities to ensure efficiency.
Communication skills – Effective with verbal and written communication skills. Able to convey messages to various suppliers, stores and team in a clear and accurate manner.
Ability to work under pressure and under tight time constraints, managing multiple demands while organizing, prioritizing and reordering workload in a rapidly changing and fast moving environment.
Delivering results and meeting customer expectations - Focuses on customer needs and satisfaction.



  • Centurion, Gauteng, South Africa Boardroom Appointments Full time

    Responsibilities:The purpose of the ITFS Admin Coordinator is to provide efficient administrative support in coordinating the procurement of maintenance, repair or replacement of IT equipment, as well as executing admin-related query support for IT operations.This role closely co-operates with IT maintenance suppliers, whilst applying extensive knowledge in...


  • Centurion, Gauteng, South Africa Shoprite Group Full time

    Closing Date2024/06/1- Reference NumberSHO Job TitleITFS Admin Coordinator Job TypePermanent Location CountrySouth Africa Location ProvinceGauteng Location Town or CityCenturion Purpose of the Job Job Advert Details Job CategoryIT Job ObjectivesProcurement Management:Source and procure equipment, ensuring timely and cost-effective acquisitions.Communicate...


  • Centurion, Gauteng, South Africa Profession Hub Full time

    Our client in the computer and services industry is searching for an Admin IT Helpdesk Coordinator to join their team in Centurion.Purpose of the role:The Admin and Helpdesk Coordinator plays a crucial role in ensuring that IT issues are promptly addressed, and end-users receive the necessary support to use technology effectively in their daily work. They...

  • HR Admin Officer

    2 weeks ago


    Centurion, Gauteng, South Africa Construction Industry Development Board Full time

    HR Administration:Create and update relevant Human Resources forms and templates - Maintain Human Resources documents and related correspondences - Administer annual salary adjustments and performance bonuses -Administration of all remuneration matters and communication with payroll - Prepare letters for all related matters -.Verify all payroll submissions...


  • Centurion, Gauteng, South Africa Tru-Trac Manufacturing (Pty) Ltd Full time

    Job Duties: Responsible for ensuring Reception effectively & efficiently managed. Provide visitors and staff with a positive first impression. Answering, transferring telephone calls, and transcribing telephonic messages. Updating internal telephone directory Welcoming visitors. Receiving parcel deliveries. General administration, reconciliation, photo...

  • Marketing Coordinator

    2 weeks ago


    Centurion, Gauteng, South Africa Futurelink Global Recruitment Full time

    IntroductionOur client, based in Centurion, is looking for a Marketing Coordinator / Administrator to join their team.Duties & ResponsibilitiesEmploy marketing analytics techniques to gather important data (social media, web analytics, rankings, etc.).Create, maintain, and strengthen the company's overall brand through all media avenues and social...

  • Property Coordinator

    2 weeks ago


    Centurion, Gauteng, South Africa Trinity Recruitment (Pty) Ltd Full time

    _A leading and well-established Real Estate Agency in Centurion needs an experienced Property Co-Ordinator to join their dynamic team. Benefits includes a company car (work purposes), cell phone (work purposes)._ Main duties and responsibilities include:_Maintenance Co-ordination: Receive maintenance requests from: tenants, interim inspection reports and...


  • Centurion, Gauteng, South Africa Stowe Holdings (Pty) Ltd. Full time

    Job descriptionEnsure effective and efficient management of the Field services operational requirements through the use of available resources. To support both internal and external customers according to STOWE policies and procedures. Extended working hours are fundamental requirements. Contractual understanding, Quality Assurance implementation and...


  • Centurion, Gauteng, South Africa Stowe Holdings (Pty) Ltd. Full time

    Job descriptionEnsure effective and efficient management of the Field services operational requirements through the use of available resources. To support both internal and external customers according to STOWE policies and procedures. Extended working hours are fundamental requirements. Contractual understanding, Quality Assurance implementation and...


  • Centurion, Gauteng, South Africa 45th Media (PTY)Ltd Full time

    We are looking for a strong receptionist support individual with great time management & people skills, excellent telephone manner & attention to detail.Minimum requirements: 2 years working experience within an administrative/receptionist role. Extremely Strong Administrative skills Above average computer literacy Must be confident when interacting with...

  • Team Admin Assistant

    2 weeks ago


    Centurion, Gauteng, South Africa Exxaro Recruitment Full time

    Job Advert Summary:PURPOSE: To contribute to the overall effectiveness of one or more employees and provide support to team members by handling various tasks, ensuring that daytoday operations run smoothly and that administrative processes are efficient. To handle routine administrative tasks and processes, such as managing calendars, scheduling meetings,...

  • Admin Clerk

    2 weeks ago


    Centurion, Gauteng, South Africa Torrecid South Africa Full time

    ADMINISTRATION INTERNDescription of the positionTasks related to this position include but are not limited to:Receiving and welcoming visitors, guests or clients Supplying information pamphlets, brochures or forms Directing clients in the appropriate direction or personnel Making appointments for clients and other business stakeholders Administering the...

  • Admin: Hardware

    2 weeks ago


    Centurion, Gauteng, South Africa BCXP Full time

    Business unit, Department, Reporting Business Unit Operate: Service Management Department Service Excellence & Quality Job grade/level OP1Core DescriptionA Hardware Asset Administrator is responsible for management and administration of End User Devices and peripherals using the Helix Remedy system to manage Asset calls and the Asset database throughout the...


  • Centurion, Gauteng, South Africa Beckman Coulter Diagnostics Full time

    Wondering what's within Beckman Coulter Diagnostics? Take a closer look.At first glance, you'll see that for more than 80 years we've been dedicated to advancing and optimizing the laboratory to move science and healthcare forward. Join a team where you can be heard, be supported, and always be yourself. We're building a culture that celebrates backgrounds,...

  • Bid Admin Intern

    2 weeks ago


    Centurion, Gauteng, South Africa M DOT C SOLUTIONS Full time

    We are looking for Interns with interest in the Bid Administration and Business/ office administration areas in the Construction industry. The interns will be trained and involved in the entire bid submission process, ensure completeness of data and documents, compliance with requirements, ensure quality standards are adhered to and be aware of and ensure...


  • Centurion, Gauteng, South Africa Sapientis South Africa Full time

    Seeking a people-centric Human Resources Administrator who will be tasked with providing generalist HR and IR related Administrative support.You will satisfy the following criteria:Degree or Diploma in Human Resources Management and/or equivalent. A minimum of 7 years' HR Administration / HR Generalist related experience At least 3 years experience within a...

  • Fund Administrator

    2 weeks ago


    Centurion, Gauteng, South Africa Momentum Investments Full time

    IntroductionRole Purpose**- The Fund Administrator will be responsible to perform all tasks related to the administration of the Fund Administration functions. The Fund Administrator will be required to support and assist various platforms and align office hours in accordance with the required timelines (including the international business...


  • Centurion, Gauteng, South Africa OUTsurance Full time

    Job DescriptionResponsibilities: Load learners on INSETA SystemScan and Save new learners certified id documents & matric certificates on the proxy and make sure everyone submits and follow up with those with outstanding Ensure that all learner details on the results spreadsheet are accurate and as per the learners id bookHave a great understanding of using...

  • Administrator: Health

    2 weeks ago


    Centurion, Gauteng, South Africa BCXP Full time

    Business unit, Department, Reporting Business Unit Digital Platform Solutions Department Health & Retail Solutions Reporting LIne Senior Manager: Operations (Retail)Core DescriptionTo support and coordinate financial and business administration activities across Health & Retail Solutions and ensure accurate processing of client take-on, billing and supplier...

  • Sales Lead Generator

    2 weeks ago


    Centurion, Gauteng, South Africa Apex Cyber Technologies Full time

    Skills and experience required:years experience (B2B) Time and Attendance Management Interpersonal Skills, Attitude, Teamwork Daily planning and execution essential. Product and service knowledge Keep in contact with potential clients, customer service. PresentableThis description is a general statement of required major duties and responsibilities performed...