Receptionist / Admin Clerk

2 weeks ago


Centurion, Gauteng, South Africa Tru-Trac Manufacturing (Pty) Ltd Full time

Job Duties:

  • Responsible for ensuring Reception effectively & efficiently managed.
  • Provide visitors and staff with a positive first impression.
  • Answering, transferring telephone calls, and transcribing telephonic messages.
  • Updating internal telephone directory
  • Welcoming visitors.
  • Receiving parcel deliveries.
  • General administration, reconciliation, photo copying and filing.
  • Coordinate visitors entering the TTM factory
  • Coordinate cleaning activities (area allocation, activity assignment, and inspection).
  • Manage boardroom and training room meeting schedules
  • Creating folders, scanning serial numbers and delivery notes
  • Adding order documents
  • Sorting all materials certification
  • Printing welding procedures
Printing and managing serial numbers and job cards documents

  • Issue and keep record of office consumables (stationery, detergents, prepared water etc)
  • Check the maintenance of cleaning equipment
  • Keep record of basic kitchen and canteen groceries and report on consumption
  • Coordinate office hygiene contractors (Scheduling and booking)
  • Supervising cleaner's daily and monthly checklists
  • Manage the faults in change rooms, toilets, plumbers etc.
  • Filling of PO 's and DN's
  • Capturing of daily production figures
  • Looking at skips, arrange for waste management skips
  • Capturing of stock take counts
  • Complete any tasks that may arise as instructed by your manager within reason

Application Question(s):

  • Have you worked on MS Office? On which programs did you work on?
  • In which town and suburb are you based?
  • Do you have receptionist and admin experience? please elaborate on a paragraph.

Education:

  • High School (matric) (preferred)

Experience:

  • Receptionist, Administrative and MS Office: 2 years (preferred)


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