Executive Personal Assistant

6 days ago

Johannesburg, South Africa Vodafone Full time

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When it comes to growing Talent, we're number 1. 

The number 1 Top Employer in South Africa. 
Certified by the Top Employer Institute 2024.

Role Purpose/Business Unit:

Manage the business administration and project support function within the office of the VB Director and serve as the primary point of contact for this office

Your responsibilities will include:

Administrative Support

Real time email management and prioritisation VB Directors message management and telephone screening Guest reception  Manage and facilitate the VB Director’s calendar to arrange appointments, meetings and conferences optimally  Review, proofread and edit documents prepared for the VB Directors signature Ensure that the VB Director is well prepared for meetings Devise and maintain office management systems, including data management and filing Administrative support during meetings in terms of accurate minute taking Document compilation and/or consolidation in line with various submission requirements Provide administrative support for the completion of documentation or agenda items, VB Exco; Business SteerCos etc.  Co-ordinate reports that may require input from all departments and is presented to the Executives Take meticulous minutes and action items for the VB Director and ensure completion  Arrange and manage personal arrangements/activities/requests with confidentiality

Budget and Expense Management

Assist the VB Director with budget OPEX and CAPEX budget administration for their cost centre  Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures. Ensure that tax invoices and receipts are collected for payment purposes. Expenditure to be reconciled in accordance with source and reference data. Process reconciliations and payments within turnaround time Process expense reports Budget transfers  Expenses processed and filed within 30 days or as per ask

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Travel Management

Manage all travel for local and international trips Prepare the VB Directors itinerary for all trips Responsible for all travel logistics visa applications, hotels, flights, meetings, transport, Forex

Event Management

Event management for all functions hosted by the VB Directors office for their cost centre Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc. which includes:Venue booking and preparationConfirmation of speakers Attendance of delegates Preparation of agenda Preparation of presentationsSourcing promotional items and branded gifts

The Ideal Candidate for this role will have:

Must have technical / professional qualifications: 

Matric Secretarial Certificate / Diploma essential

Core competencies, knowledge and experience:

Job Knowledge:

Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential) Knowledge of office management (essential) Knowledge of IT/Telecommunications environment (advantageous) Financial administration experience  Knowledge of SAP EVO (advantageous)  Project management and project coordination 

Job Related Skills:

Excellent administration skills Excellent organisational skills Excellent oral and written communication  Ability to pay attention to detail  Ability to maintain confidentiality at all times

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Ability to work under pressure and meet tight deadlines  Ability to work independently  Results orientated and self-motivated  Forward thinking and proactive  Ability to execute multiple activities simultaneously 

Job Experience: 

Minimum of 3 -5 years secretarial experience which includes: a minimum of 1 years’ experience as an PA supporting a Chief Officer in a listed company a minimum of 1 years working in a (BU specific) related environment Project management experience


We make an impact by offering:

Enticing incentive programs, competitive benefit packages, and an exclusive 13th cheque Retirement funds, risk benefits, and medical aid benefits Cell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies


Closing date for Applications: 30 October 2024

The base location for this role is, Vodacom Campus Midrand


The Company s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Vodacom is committed to an organisational culture that recognises, appreciates and values diversity & inclusion.

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