Executive Personal Assistant

3 weeks ago

Johannesburg, South Africa Smith Garb Full time

Gauteng, JHB - Western Suburbs
- R 25 000 - R 30 000 Monthly Cost To Company (Provident and Medical)

Are you a master multitasker with exceptional organizational skills? Do you thrive in fast-paced environments and possess advanced Microsoft Office skills? If so, we have an incredible opportunity for you

Our client's prestigious company is seeking an Executive Personal Assistant to join their dynamic team and support their CEO and CFO. As the right-hand person to these top-level executives, you will play a crucial role in ensuring their success and efficiency. This is a chance to make a real impact on their organization's growth and development.

**Requirements**:

- Advanced Microsoft Office skills, including proficiency in Word, Excel, PowerPoint, and Outlook.
- Secretarial or office management qualification, demonstrating a strong foundation in administrative tasks and responsibilities.
- 3 to 5 years of experience in a similar role, preferably supporting C-level executives.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Impeccable verbal and written communication skills, ensuring effective interaction with individuals at all levels of the organization.
- Outstanding attention to detail and a commitment to maintaining high-quality standards in all aspects of work.
- Strong problem-solving abilities, anticipating needs and providing innovative solutions.
- Demonstrated ability to handle confidential information with the utmost discretion and professionalism.
- Solid understanding of financial principles and practices, including budgeting, expense control, and financial record-keeping, to effectively manage financial resources and contribute to the organization's financial controls.

Key Responsibilities:

- Coordinate and arrange meetings, conferences, and travel itineraries, handling all logistics and ensuring a seamless experience.
- Prepare and edit documents, presentations, and reports with exceptional attention to detail using advanced Microsoft Office skills.
- Conduct research and gather information to support decision-making processes and project initiatives.
- Manage confidential and sensitive information, exercising sound judgment and maintaining utmost confidentiality at all times.
- Proactively identify and address administrative needs, streamlining processes and implementing improvements to enhance efficiency.
- Collaborate with internal and external stakeholders, fostering positive relationships and facilitating effective communication.
- Oversee administration related to budgets and payments, ensuring effective record-keeping and accurate documentation.
- Control and verify expense claims, ensuring they comply with company policies and obtaining appropriate authorizations.
- Prepare and review invoices, ensuring accuracy and timely processing, and arrange for payments to vendors and suppliers.
- Identify opportunities to enhance cost-effectiveness and operational efficiency, proposing innovative solutions and implementing best practices.
- Take responsibility for managing financial and other company resources placed under your control, optimizing their utilization and ensuring compliance with regulations and policies.

Join our client's team of driven professionals and take your career to new heights as an Executive Personal Assistant. They are offering a competitive salary, a comprehensive benefits package, and the opportunity to work in a stimulating and rewarding environment where your contributions are valued and recognized.
- For more information please contact:

- Jason Matthee

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