Personal Assistant

1 week ago

Johannesburg, South Africa Ability Recruitment Full time

**Job Information**:
Industry

**Real Estate/Property Management***

Work Experience

**5+ years***

Salary

**420000***

Currency

**ZAR***

City

**johannesburg***

Province

**Gauteng***

Country

**South Africa***

Postal Code

**2196**

To provide secretarial and administrative assistance to the Property Portfolio Executive and support the Gauteng asset management team. PROPERTY or BANKING INDUSTRY experience preferred.

Personal Assistance:

- Manage the scheduling and coordination of the relevant committee and management meetings.
- Assist with the collation and distribution of the relevant committee and management packs.
- Preparing for meetings, which includes drafting agendas, gathering and printing all necessary documents, and organising refreshments.
- Preparing applicable meeting packs and taking minutes of meetings and issue appropriate updates.
- Screening calls for the Portfolio Executive and Regional Leasing Manager. Take and relay accurate and timely messages for the Portfolio Executive.
- Managing Portfolio Executive and Regional Leasing Manager'sbusiness diaries.
- Day-to-day diary management for Head of Development and Sustainability and Head of Marketing.
- Compiling and submitting expense reports for the Portfolio Executive and Regional Leasing Manager.
- Provide general administrative support and personal errands as required.
- Compiling of reports and presentations for the Portfolio Executive and Regional Leasing Manager as requested from time to time.
- Create and maintain records and filing systems, which may include confidential/sensitive information.
- Responding on behalf of the Portfolio Executive and RegionalLeasing Manager, either verbally or in writing, in-line with the directive received.
- Coordination of internal and external meetings on behalf of the Portfolio Executive and Regional Leasing Manager and, where required, for the Gauteng portfolio senior management team.
- Provide administrative support to Head of Development and Sustainability and Head of Marketing.
- Office Assistance:

- Arrangement of all travel for the relevant members.
- Handle confidential and sensitive documentation.
- General office administration, ordering and taking stock of head office stationery.
- Liaising with the Gauteng portfolio senior management team.
- Office Administration:

- Record keeping and document management.
- Coordinate document deliveries and oversee delivery schedule.
- Handle confidential and sensitive documentation.
- Organize, photocopy, print, and bind documents.
- Establish and maintain a filing system.
- General office administration.
- Undertake a variety of control and governance activities as required.

**Requirements**:

- Matric
- Secretarial qualification
- 5 years’ experience in a similar role, preferably on supporting a senior management team; and
- Property sector experience would be beneficial.

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