Personal Assistant
6 months ago
**Job Information**:
Industry
**Real Estate/Property Management***
Work Experience
**5+ years***
Salary
**420000***
Currency
**ZAR***
City
**johannesburg***
Province
**Gauteng***
Country
**South Africa***
Postal Code
**2196**
To provide secretarial and administrative assistance to the Property Portfolio Executive and support the Gauteng asset management team. PROPERTY or BANKING INDUSTRY experience preferred.
Personal Assistance:
- Manage the scheduling and coordination of the relevant committee and management meetings.
- Assist with the collation and distribution of the relevant committee and management packs.
- Preparing for meetings, which includes drafting agendas, gathering and printing all necessary documents, and organising refreshments.
- Preparing applicable meeting packs and taking minutes of meetings and issue appropriate updates.
- Screening calls for the Portfolio Executive and Regional Leasing Manager. Take and relay accurate and timely messages for the Portfolio Executive.
- Managing Portfolio Executive and Regional Leasing Manager'sbusiness diaries.
- Day-to-day diary management for Head of Development and Sustainability and Head of Marketing.
- Compiling and submitting expense reports for the Portfolio Executive and Regional Leasing Manager.
- Provide general administrative support and personal errands as required.
- Compiling of reports and presentations for the Portfolio Executive and Regional Leasing Manager as requested from time to time.
- Create and maintain records and filing systems, which may include confidential/sensitive information.
- Responding on behalf of the Portfolio Executive and RegionalLeasing Manager, either verbally or in writing, in-line with the directive received.
- Coordination of internal and external meetings on behalf of the Portfolio Executive and Regional Leasing Manager and, where required, for the Gauteng portfolio senior management team.
- Provide administrative support to Head of Development and Sustainability and Head of Marketing.
- Office Assistance:
- Arrangement of all travel for the relevant members.
- Handle confidential and sensitive documentation.
- General office administration, ordering and taking stock of head office stationery.
- Liaising with the Gauteng portfolio senior management team.
- Office Administration:
- Record keeping and document management.
- Coordinate document deliveries and oversee delivery schedule.
- Handle confidential and sensitive documentation.
- Organize, photocopy, print, and bind documents.
- Establish and maintain a filing system.
- General office administration.
- Undertake a variety of control and governance activities as required.
**Requirements**:
- Matric
- Secretarial qualification
- 5 years’ experience in a similar role, preferably on supporting a senior management team; and
- Property sector experience would be beneficial.
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