Executive Personal Assistant

4 months ago

Johannesburg, South Africa Pollock and Associates Full time

Executive Personal Assistant FMCG / Food & Bev /Agri ~ Retail

Johannesburg North, Johannesburg - Gauteng - South Africa

Experience with supporting a senior executive in a fast-paced and growing organization is strongly desired. You are dedicated and resourceful, have a customer-service mentality, and demonstrate extraordinary attention to detail and professionalism in all interactions.

Qualifications:

- Extensive experience as an Assistant or Executive Assistant supporting C-Level Executives.
- Understanding of project management concepts
- Ability to work effectively in a culturally diverse and global company environment.

**Experience**:

- Proven track record of achieving high performance goals and meeting deadlines in a fast-paced setting.
- Strong interpersonal communication style, particularly with Board members, executives, and senior-level staff.
- Experience working with a wide variety of personalities and functional expertise.
- Knowledge of project management and forecasting.

**Skills**:

- Exceptional organisational skills and attention to detail.
- Ability to prioritise and adapt in a dynamic environment.
- Strong initiative and capability to work independently.
- Effective decision-making skills with mínimal supervision.
- Excellent written and verbal communication skills.
- Customer service focus and professionalism.
- Ability to relate to people at all business levels.
- Enthusiastic team player with good judgment and adaptability to changing needs and priorities

Key Responsibilities:

- Organise meetings and prepare meeting materials, including presentations and reports.
- Plans and executes business unit special events.
- Liaises effectively with various stakeholders.
- Maintains confidentiality handling sensitive information.
- Coordinates special projects as required.
- Manages departmental budgets efficiently.
- Handles expense reports and purchase orders proactively.
- Coordinates complex calendars and travel arrangements.
- Oversees day-to-day office operations, including facilities management.
- Organises office workflow, schedules staff, and plans meetings and events.
- Manages company reception and ensures professional communication.
- Develops and documents administrative systems for staff.
- Maintains a vendor contact list and tracks service requests.
- Assists in maintaining well-organized administrative files.

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