Executive Personal Assistant

4 months ago

Johannesburg, South Africa HR Genie Full time

Our client is seeking an Executive Personal Assistant who will be responsible for providing high-level administrative support to the CEO and other Executive Committee members. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

Responsibilities:

  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

  • Sustain a daily calendar of meetings and events.

  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.

  • Arrange travel and accommodation for executives.

  • Prepare expense reports.

  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.

  • Manage the Executive's contacts.

  • Assist in preparing and managing presentations and decks.

  • Be responsive to emails/texts/phone calls, with contact outside normal business hours.

  • Welcome the Executives guests by greeting them, in person or on the phone, answering or directing inquiries.

  • Use discretion, confidentiality, and good judgment to manage C-Level matters.

  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

  • Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.

  • Complete ad hoc projects as assigned such as personal events and/or family needs.

  • Organize complex calendars and schedules, resolving any scheduling issues.

Skills:

  • Excellent communication and time management skills; proven ability to meet deadlines,

  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives,

  • Accuracy,

  • Professional approach,

  • Excellent Administration,

  • Be a hardworking, driven, initiative-taking, ambitious person who will be able to work independently and accurately,

  • Excellent oral and written communication skills,

  • People centric,

  • Flexibility,

  • Excellent organizational skills,

  • Diligence,

  • Self-driven,

  • Good communicator,

  • Good people skills,

  • Assertive nature,

  • Logical thinker,

  • Elevated levels of initiative,

  • Work independently, with a high degree of responsibility,

  • Work well under pressure and adhere to deadlines,

  • Critical thinking skills,

  • Good planning,

  • Organizational, analytical, and decision-making skills,

  • Confidentiality

Qualifications:

  • Degree in Public Relations or similar.

  • 5-8 years experience.

  • Experience as a Personal Assistant and Public relations officer.

  • MS Excel (Expert).

  • MS Word (Expert).

  • MS PowerPoint(Expert).

  • English speaking.

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