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Executive Personal Assistant

2 months ago

Johannesburg, South Africa Jobted ZA C2 Full time

Our client is seeking an Executive Personal Assistant who will be responsible for providing high-level administrative support to the CEO and other Executive Committee members. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

Responsibilities:

- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

- Sustain a daily calendar of meetings and events.

- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.

- Arrange travel and accommodation for executives.

- Prepare expense reports.

- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.

- Manage the Executive's contacts.

- Assist in preparing and managing presentations and decks.

- Be responsive to emails/texts/phone calls, with contact outside normal business hours.

- Welcome the Executives guests by greeting them, in person or on the phone, answering or directing inquiries.

- Use discretion, confidentiality, and good judgment to manage C-Level matters.

- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

- Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.

- Complete ad hoc projects as assigned such as personal events and/or family needs.

- Organize complex calendars and schedules, resolving any scheduling issues.

Skills:

- Excellent communication and time management skills; proven ability to meet deadlines.

- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

- Accuracy.

- Professional approach.

- Excellent Administration.

- Be a hardworking, driven, initiative-taking, ambitious person who will be able to work independently and accurately.

- Excellent oral and written communication skills.

- People centric.

- Flexibility.

- Excellent organizational skills.

- Diligence.

- Self-driven.

- Good communicator.

- Good people skills.

- Assertive nature.

- Logical thinker.

- Elevated levels of initiative.

- Work independently, with a high degree of responsibility.

- Work well under pressure and adhere to deadlines.

- Critical thinking skills.

- Good planning.

- Organizational, analytical, and decision-making skills.

- Confidentiality.

- 5-8 years experience.

- Experience as a Personal Assistant and Public relations officer.

- MS Excel (Expert).

- MS Word (Expert).

- MS PowerPoint(Expert).

- English speaking.

Qualifications:

- Degree in Public Relations or similar.