Receptionist/Front of House

3 weeks ago

Johannesburg, South Africa Capital Recruit Full time
We are bridging the digital divide between the taxi commuter market and access to brands and free internet. Our company culture is youthful, supporting one another, lively atmosphere and passion for the work we do. We believe in growing individuals and working to their strengths in a fair working environment. The Receptionist/Front of House will provide comprehensive support to executives and manage their respective office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with high professionalism and confidentiality. Duties and Responsibilities:
  • Provide sophisticated calendar management for Executives. Prioritise inquiries and requests and make recommendations to ensure smooth day-to-day engagements.
  • Act as a liaison and provide support to the Executives. Arrange and handle all logistics for meetings and events, draft agendas, and record meeting minutes.
  • Act as a liaison and provide support to Executives. Arrange and handle all logistics for the meetings and events: schedule meetings; draft agendas; develop, compile and distribute presentation materials; and record meeting minutes.
  • Serve as the primary point of contact for internal and external stakeholders on all matters about the company and Directors, including those of a highly confidential or critical nature.
  • Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the organisations operation.
  • Replenish office materials such as printer paper and office supplies.
  • Provide event management support as requested.
  • Provide hospitality to all guests and help to create a welcoming environment.
  • Composing and preparing correspondence; maintaining contact lists
  • Making travel arrangements
  • Observing best business practices and etiquette.
Key Performance Areas:
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Thrive in an intense, do-it-yourself, start-up environment.
  • Strong verbal and written communication skills.
  • Exceptional organisational skills and attention to detail.
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior Executives, staff, funded partners and external stakeholders.
Requirements:
  • Matric/grade 12. Certificate in secretarial (Advantageous)
  • Experience as an Executive Assistant, Personal Assistant, or similar role.
  • MS Office Knowledge, PowerPoint.
  • Systemic approach in deliverables.
  • Sales and Marketing knowledge is preferred.

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