HR and Payroll Administrator

4 weeks ago


Johannesburg, South Africa EMPIRE RECRUITMENT Full time

A leading insurer would like to hire a HR and Payroll Administrator to take care of their insurer payments. 

Recommended Qualifications

  • BCom/NDip in Finance or similar
  • Minimum two to three years relevant work experience in Short Term Insurance

Key Performance Areas

Load employee on Pastel payroll/ESS

  • Update/Amend bank details - Pastel vs bank
  • Notify M-Cubed / Medical Aid Administrators of
    • changes in salaries
    • Starter and leavers
    • AVC
    • monitoring employees of the age of 65
  • Variable updates on payroll
    • Agent
    • Subagents
    • Commissions
    • Loans
    • Medical Aid
    • Other
  • Prepare monthly payroll
  • Provide to HR Management and Exco for review and sign off
  • Directors recon report
  • Salary recons
  • Payroll and all reporting and journals
  • Xero vs the budget for payroll
  • Pay as you earn SARS payment (manual process)
  • Payment to M-Cubed
  • Reconcile monthly benefits and medical Aid
  • Sends Payroll to bank
  • Generates monthly pay slips and advise staff
  • BI-Annual IRP5 process
  • Monthly specific tasks on payroll (refer payroll process)
  • Annual Increases and bonus preparation
  • Annual increase and/or bonus letters
  • Annual COIDA returns
  • Monitor Leave
    • Weekly checks on all staff leave
    • Check that leave is in line with company policy
    • Check that the correct leave is taken and approved by management
    • Advise management of leave shortfalls and/or leave that must be taken
    • Assist management with reversals of leave if required
    • Ad Hoc reports on abuse of leave escalated to HR management
    • Monitor daily attendance of staff and time keeping, refer to management if required
  • Group Masterfile
    • Department/Role
    • Division
    • Permanent
    • Temp
    • Broker Partner
    • Contractor
    • Non-Exec
    • Race
    • Gender
    • Salary Info
  • BBEEE monitoring and updating
    • Race
    • Gender
    • Job Description/
    • Job Level
    • Disability Status
    • Salary
  • Employee benefit administration
    • Monitor period and/or out payment
    • Provide HR management with monthly recons and updates
  • EE meetings and minutes
  • Update/change contracts and provide to HR management for review and sign off
  • Achieved all deadlines on calendar
  • Administration of the Employee Handbook and providing HR management for review and sign off


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