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Personal Assistant

2 months ago

Durban, South Africa Talent Scout Full time

- Schedule, coordinate meetings, appointment and travel for executives and family.

- Manage incoming and outgoing emails, phone calls and letters.

- Draft and edit speeches, sales notes, letters, reports.

- Maintain filing, organise office supplies.

- Prepare agendas, compile board meeting packs, take minutes and follow up on action items for board and family meetings.

- Arrange travel itineraries, including flights, accommodations, car rentals for business and family trips.

- Handle Forex currency requests and orders for both business and personal use.

- Complete visa applications and create invitation letters for international travel.

- Liaise with FNB for personal and business needs.

- Reconcile personal accounts and equalisation. 

- Organise company events and family gatherings.

- Perform personal tasks for family members, including managing schedules and appointments.

- Coordinate with drivers.

- Book activities like padel tennis and golf.

- Order food, snacks and beverages.

- Purchase gifts and flowers for special occasions.

- Summarise sales reports, including sales and property reports.

- Manage monthly accounts - DSTV, Telkom, Levies. 

- Order medication and reconcile medical accounts monthly.

- Assist with medical and insurance claims.

- Handle other ad hoc duties as needed.