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Personal Assistant to Executive

2 months ago

Durban, KwaZulu-Natal, South Africa BLACK TIE RECRUIT Full time
Job Summary

We are seeking an experienced and highly skilled Personal Assistant to join our team at Black Tie Recruit. As a key member of our organization, you will be responsible for providing exceptional support to our executives and their families.

Responsibilities
  • Schedule and coordinate meetings, appointments, and travel arrangements for executives and family members.
  • Manage incoming and outgoing emails, phone calls, and letters in a professional and timely manner.
  • Draft and edit speeches, sales notes, letters, and reports as required.
  • Maintain accurate filing systems and organize office supplies.
  • Prepare agendas and compile board meeting packs, take minutes, and follow up on action items for board and family meetings.
  • Arrange travel itineraries, including flights, accommodations, and car rentals for business and family trips.
  • Handle Forex currency requests and orders for both business and personal use.
  • Complete visa applications and create invitation letters for international travel.
  • Liaise with FNB for personal and business needs.
  • Reconcile personal accounts and equalisation.
  • Organize company events and family gatherings.
  • Perform personal tasks for family members, including managing schedules and appointments.
  • Coordinate with drivers and book activities such as padel tennis and golf.
  • Order food, snacks, and beverages.
  • Purchase gifts and flowers for special occasions.
  • Summarize sales reports, including sales and property reports.
  • Manage monthly accounts - DSTV, Telkom, Levies.
  • Order medication and reconcile medical accounts monthly.
  • Assist with medical and insurance claims.
Requirements
  • High school diploma or equivalent required; bachelor's degree preferred.
  • Minimum 5 years' experience as a personal assistant or in a related role.
  • Excellent communication, organizational, and time management skills.
  • Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook.
  • Ability to maintain confidentiality and handle sensitive information discreetly.
  • Strong problem-solving skills and ability to work under pressure.
Benefits
  • Competitive salary: R120,000 - R180,000 per annum (dependent on experience).
  • Opportunity to work with a dynamic and growing organization.
  • Professional development opportunities.
  • Beneficial leave package.