Executive Assistant

4 weeks ago


Cape Town City Centre, South Africa Jobted ZA C2 Full time

REQUIREMENTS

- Matric, relevant qualification advantageous
- 4+ years of experience in an office admin role
- Strong attention to detail
- Able to multi-task and handle multiple projects that run concurrently to completion
- Excellent telephone email/etiquette.
- Be thoroughly organised and able to follow through with tasks to completion
- Be proactive and solution driven
- Ability to work independently and as part of a team.
- Positive cheerful demeanour

DUTIES

- Manage Reception Area Switchboard taking messages if staff is unavailable
- Welcome guest- offer something to drink
- Manage Office Supplies, Printer, Stationery, Groceries (weekly order)
- Office equipment (laptops, mouse, monitors, headsets
- Travel and Accommodation / Build relationship with travel support company
- Be the first point of call and know what travel is being booked
- Staff events: Assist with booking and co-ordination of all staff and incentive functions
- Payment of invoices, make sure invoices are sent to accounts payable and paid on time
- Assist accounts with invoice queries/ Invoice following ups
- Recon of bank statements / Expense claims (collate slips add expense to spread sheet)
- Follow up on discrepancies/queries on statements
- Ensure duties are completed daily and office hours are kept to
- Coordinate with Sales/Marketing assistance
- Maintain a neat and orderly space and keep it under lock and key
- Maintain Birthday list and communicate wishes with the team
- Assist with People related functions, anniversaries, year-end functions etc.
- Staff Onboarding
- Assist HR to prepare induction packs for new starters (list of material required)
- Assist with food and drink arrangements during induction week
- IT equipment Procurement
- Understand payment terms and communicate payments terms
- Support MD: Assist with ad hoc tasks and requests

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.


  • Executive Assistant

    2 months ago


    Cape Town City Centre, South Africa Jobted ZA C2 Full time

    Executive Assistant Rondebosch Cape Town Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations. Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or...

  • Executive Assistant

    2 months ago


    Cape Town City Centre, South Africa Jobted ZA C2 Full time

    Job Title: Executive Assistant Job Overview: We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills,...

  • Executive Assistant

    4 weeks ago


    Cape Town City Centre, South Africa Jobted ZA C2 Full time

    Purpose of the Role: Provide a Secretarial / Administrative support to the Chief Executive Officer of the organization. Role: Executive Assistant Location: Cape Town - Western Cape Qualification: Grade 12 Diploma/ degree in Legal Secretary/ Paralegal Min 5 year related experience Competencies: Advanced - Microsoft Office Office practice Imports...

  • Executive Assistant

    4 weeks ago


    Cape Town City Centre, South Africa Jobted ZA C2 Full time

    Job Summary: Provide or lead a full range of secretarial/administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy. Responsibilities: 1. Administration Support - Manage the purchasing authorisation process from submission of PORs to handover of signed invoices for payment. - Management...

  • Executive Assistant

    2 weeks ago


    Cape Town City Centre, South Africa Jobted ZA C2 Full time

    Minimum requirements: - Relevant tertiary qualification. - One year experience in local and international travel arrangements. - Great attention to detail. - Ability to work under pressure and meet deadlines. - Proficiency in English and Afrikaans. - Valid drivers license. Personality Traits: - Efficient and disciplined. - Organised and able to...

  • Executive Assistant

    6 months ago


    Cape Town, South Africa Believe Resourcing Full time

    **About our Client**: Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth. **About the Role**: The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior...

  • Executive Assistant

    6 months ago


    Cape Town, South Africa Capital Assignments Full time

    Are you ready to elevate your career by joining one of the worlds leading independently owned family offices? As Executive Assistant you’ll be the main support to the CEO, and display outstanding multitasking abilities and commitment to excellence. MAIN DUTIES INCLUDE: - Act on behalf of the CEO, screening, directing and actioning inbox correspondence,...

  • Executive Assistant

    6 months ago


    Cape Town, South Africa Believe Resourcing Full time

    **About our client**: Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth. **About the role**: The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior...

  • Executive Assistant

    2 months ago


    Cape Town, South Africa FROGG Recruitment Full time

    Executive Assistant Rondebosch Cape Town Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations.Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or similar 10...

  • Executive Assistant

    4 weeks ago


    Cape Town, South Africa Frogg Recruitment SA Full time

    Executive Assistant Rondebosch Cape Town Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations.Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or similar 10...

  • Executive Assistant

    2 months ago


    Cape Town, South Africa Frogg Recruitment SA Full time

    Executive Assistant Rondebosch Cape Town  Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations. Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or...

  • Executive Assistant

    4 months ago


    Cape Town, South Africa Lesedi Full time

    **PURPOSE OF ROLE** The Executive Assistant provides comprehensive administrative support to the Managing executive and the department and is required to handle various administrative, logístical and financial tasks. The role involves obtaining and managing cash flow updates from subsidiaries, coordinating international and national assignments,...

  • Executive Assistant

    2 months ago


    Cape Town, South Africa Arvo Full time

    Job Title: Executive Assistant Job Overview:We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills, attention...

  • Executive Assistant

    2 months ago


    Cape Town, South Africa Arvo Full time

    Job Title: Executive Assistant Job Overview:We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills, attention...

  • Executive Assistant

    2 months ago


    Cape Town, South Africa Arvo Full time

    Job Title: Executive Assistant Job Overview: We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills,...

  • Executive Assistant

    6 months ago


    Cape Town, South Africa Avacare Health Group Full time

    Avacare is looking or a seasoned executive personal assistant to provide administrative support to the 3 group executive’s and smooth running of office daily operational tasks concerning their calendar, travel and coordinating with business units. **Critical Experience**: Minimum of 3-5 years executive support, specifically with supporting multiple...

  • Executive Assistant

    6 months ago


    Cape Town, South Africa Exclusively Remote Full time

    Executive Assistant (Remote, 4 pm - 12 am) Location: Remote **Job Type**: Full-Time Are you a highly organized and proactive individual with exceptional customer service skills? We are seeking a dedicated Executive Assistant to support our USA client remotely during non-traditional hours from 4 pm to 12 am. As an Executive Assistant you will play a...

  • Executive Assistant

    6 months ago


    Cape Town, South Africa Time Personnel Full time

    Job Overview **Date Posted**: Posted 3 hours ago **Location**: Cape Town, Western Cape **Job Title**: Executive Assistant **Education Level**: High School / Matric **Job Level**: Senior **Minimum Experience**: 5- 7 Years Executive Assistant job vacancy in Sea Point, Cape Town. Our client is looking for an experienced, pro-active, independent working...


  • Century City, South Africa CA Financial Appointments Full time

    Join my award winning client reporting into the Managing Director as an Executive Assistant if you have the relevant experience working with an Executive in the Financial Services Industry. Responsibilities: Manage the MD's diary and travel arrangements Manage events hosted by the MD Arrange and set up training sessions with relevant service providers Put...

  • Executive Assistant

    6 months ago


    Cape Town, South Africa WiH Recruitment Full time

    Women in Healthcare (UK) are looking for an experienced Executive Assistant to provide support to senior management with organisation, scheduling, correspondence, human resources, and meetings. They will take responsibility and ownership of project management, deadline compliance, and important documents and files. This role is to support the Operations...