Executive Assistant

3 hours ago

Cape Town City Centre, South Africa Jobted ZA C2 Full time

REQUIREMENTS

- Matric, relevant qualification advantageous
- 4+ years of experience in an office admin role
- Strong attention to detail
- Able to multi-task and handle multiple projects that run concurrently to completion
- Excellent telephone email/etiquette.
- Be thoroughly organised and able to follow through with tasks to completion
- Be proactive and solution driven
- Ability to work independently and as part of a team.
- Positive cheerful demeanour

DUTIES

- Manage Reception Area Switchboard taking messages if staff is unavailable
- Welcome guest- offer something to drink
- Manage Office Supplies, Printer, Stationery, Groceries (weekly order)
- Office equipment (laptops, mouse, monitors, headsets
- Travel and Accommodation / Build relationship with travel support company
- Be the first point of call and know what travel is being booked
- Staff events: Assist with booking and co-ordination of all staff and incentive functions
- Payment of invoices, make sure invoices are sent to accounts payable and paid on time
- Assist accounts with invoice queries/ Invoice following ups
- Recon of bank statements / Expense claims (collate slips add expense to spread sheet)
- Follow up on discrepancies/queries on statements
- Ensure duties are completed daily and office hours are kept to
- Coordinate with Sales/Marketing assistance
- Maintain a neat and orderly space and keep it under lock and key
- Maintain Birthday list and communicate wishes with the team
- Assist with People related functions, anniversaries, year-end functions etc.
- Staff Onboarding
- Assist HR to prepare induction packs for new starters (list of material required)
- Assist with food and drink arrangements during induction week
- IT equipment Procurement
- Understand payment terms and communicate payments terms
- Support MD: Assist with ad hoc tasks and requests

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

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