Executive Assistant

2 months ago


Cape Town City Centre, South Africa Jobted ZA C2 Full time

Job Title: Executive Assistant

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities.

Key Responsibilities:

- Meeting Management:

- Attend meetings and take detailed minutes.

- Prepare and distribute memos summarizing key discussion points and decisions.

- Identify follow-up tasks and responsibilities, ensuring they are clearly communicated to relevant team members.

- Monitor the progress of follow-up tasks and project manage them to completion.

- Email and Calendar Management:

- Organize and manage the executive’s email inbox, prioritizing and flagging important messages.

- Respond to emails on behalf of the executive when appropriate.

- Maintain and organize the executive’s calendar, scheduling meetings, appointments, and events.

- Coordinate travel arrangements, accommodations, and itineraries as needed.

- Administrative Support:

- Prepare and edit correspondence, communications, presentations, and other documents.

- Handle confidential information with discretion.

- Conduct research and compile data to support decision-making processes.

- Assist with other administrative tasks as needed to support the executive team.

Qualifications:

- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Strong organizational and project management skills.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- High level of discretion and professionalism.
- Strong attention to detail and problem-solving skills.

Preferred Qualifications:

- Experience in project management.
- Familiarity with [any specific tools or software you use, e.g., Asana, Trello, Slack].

Location: Remote work for a company based in the UK, candidate must be based in South Africa.

Salary offered: R20 000-R25 000 CTC per month, depending on experience.

Type: Full time permanent position.

Please apply online and if you are a suitable candidate, ARVO recruiters will be in contact.

Please consider your application unsuccessful if you are not contacted by ARVO recruiters within 4 weeks of applying.


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