Executive Assistant

2 weeks ago

Cape Town, South Africa Arvo Full time

Job Title: Executive Assistant

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities.

Key Responsibilities:

  • Meeting Management:
    • Attend meetings and take detailed minutes.
    • Prepare and distribute memos summarizing key discussion points and decisions.
    • Identify follow-up tasks and responsibilities, ensuring they are clearly communicated to relevant team members.
    • Monitor the progress of follow-up tasks and project manage them to completion.
  • Email and Calendar Management:
    • Organize and manage the executive’s email inbox, prioritizing and flagging important messages.
    • Respond to emails on behalf of the executive when appropriate.
    • Maintain and organize the executive’s calendar, scheduling meetings, appointments, and events.
    • Coordinate travel arrangements, accommodations, and itineraries as needed.
  • Administrative Support:
    • Prepare and edit correspondence, communications, presentations, and other documents.
    • Handle confidential information with discretion.
    • Conduct research and compile data to support decision-making processes.
    • Assist with other administrative tasks as needed to support the executive team.

Qualifications:

  • Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Strong organizational and project management skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • High level of discretion and professionalism.
  • Strong attention to detail and problem-solving skills.

Preferred Qualifications:

  • Experience in project management.
  • Familiarity with [any specific tools or software you use, e.g., Asana, Trello, Slack].

Location: Remote work for a company based in the UK, candidate must be based in South Africa.

Salary offered: R20 000-R25 000 CTC per month, depending on experience.

Type: Full time permanent position.

 

Please apply online and if you are a suitable candidate, ARVO recruiters will be in contact.

Please consider your application unsuccessful if you are not contacted by ARVO recruiters within 4 weeks of applying.

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