Document Preparation Specialist

4 days ago


Port Elizabeth, Eastern Cape, South Africa FACT Full time

About the Role:

We are looking for a highly skilled Document Preparation Specialist to join our team at Facts. In this role, you will be responsible for the preparation and management of all project documents, ensuring they are accurate, efficient, and meet the required standards.

The successful candidate will have excellent organizational skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines. They will also be responsible for maintaining control of document numbering, sorting, filing, record keeping, and retrieval.

Key Responsibilities:

  • Setup and maintenance of the project communication plan, including governance meetings (internal and external).
  • Compilation, recording, distribution, and follow-up of project meeting agendas, collateral, minutes, and actions.
  • Preparation and distribution of all other project reporting as outlined in the communications plan.
  • Creation and regular update of the project management plan and project control documentation, including risk registers, change request registers, and milestones registers.
  • Capturing project resource forecasting on Workflow/SharePoint.
  • Active participation in lessons learned and updates to the lessons learned.

Requirements:

  • MATRIC qualification or equivalent.
  • Office Administration Certification.
  • 3 years of experience in a similar position.
  • 2 years' experience within the telecommunications industry.

Estimated Salary: R 380,000 - R 480,000 per annum.



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