Office Administrator and Support Specialist

19 hours ago

Cape Town, Western Cape, South Africa JenRec Recruitment Full time

The estimated annual salary for this position is R260,000 - R320,000.

JenRec Recruitment seeks a highly organized and detail-oriented Office Administrator and Support Specialist to join our team. In this diverse role, you will be responsible for managing daily office operations, including liaison with our office rental agencies, handling procurement, monitoring stock levels, and managing office-related budgets.

Key Responsibilities:

  • Office Administration:
    • Manage daily office operations, including liaison with our office rental agencies.
    • Handle procurement, monitor stock levels, and manage office-related budgets.
    • Oversee office access control, parking allocation, and logistics.
    • Manage office repairs and maintenance, ensuring a safe and efficient working environment.
    • Coordinate hotdesk setup and allocation.
    • Manage logistics for hardware maintenance and returns.
    • Assist with filing and paperwork.
    • Provide support with new starter onboarding and staff exit administration.
    • Assist with meeting organisation, travel arrangements, and expense reconciliation.
    • Supervise the Office Cleaning staff.
    • Assist the Marketing Team with staff events.
    • Answer phones, welcome visitors, and provide general office support.
    • Identify and implement process improvements to optimise office efficiency.
  • Recruitment Support:
    • Assist in the recruitment process by evaluating CVs, shortlisting candidates, and scheduling interviews.
    • Liaise with candidates and recruitment agencies.
    • Conduct initial screening interviews (Meet & Greet).
    • Assist with preparing employment agreements.
    • Help ensure background checks are completed for new starters.
    • Assist with tracking and recording relocation expenses.
  • Human Resources Support:
    • Maintain accurate personnel records (electronic and hard copy).
    • Prepare and send out employment-related documentation (e.g., employment agreements, salary structures, leave forms).
    • Support leave management and track leave balances.
    • Liaise with medical aid advisors to manage staff medical aid plans.
    • Inform the Finance Department of staff changes affecting payroll.
    • Support the profit share enrolment process.
    • Arrange performance review meetings.

About You:

We are looking for someone with 2 years of office administration experience, strong administrative and organisational skills, and excellent written and verbal communication skills in English. A self-motivated and results-oriented individual who is proficient in Microsoft Office Suite and Google Workspace is required.

Desirable Skills and Experience:

  • Knowledge of South African Labour Law and HR best practices.
  • Experience in a recruitment, HR, or finance role.
  • A tertiary degree or qualification in Business Administration, Commerce, HR, (Industrial) Psychology or a related field.

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