Administrative Support Specialist

5 days ago

Cape Town, Western Cape, South Africa West Coast Personnel Full time

West Coast Personnel is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for overseeing the operational and office administration activities at the sanctuary, ensuring effective and efficient management of equine and canine operations.

Key Responsibilities:

  • Coordinate daily, weekly, and monthly task lists for housekeeping and grounds staff
  • Ensure cleanliness and organization of common areas, staff accommodation, and public areas
  • Oversee sanctuary operations and procedures, keeping staff informed and updated
  • Design, implement, and enforce operational policies and procedures
  • Manage interactions with vendors and suppliers, including cleaning, catering, and security services
  • Coordinate office and sanctuary events, both in-house and off-site
  • Supervise procurement processes for office supplies, equipment, and inventory
  • Maintain and manage contract and vendor negotiations for office and sanctuary services

Financial Administration Support:

  • Oversee asset safety and ensure sanctuary property is maintained and secured
  • Liaise with insurance and security companies to ensure coverage is up to date
  • Assist in the preparation and submission of financial reports and administration
  • Manage petty cash, track expenses, and report to the Financial Manager
  • Maintain inventory management systems and ensure proper stock verification to prevent loss

HR Support:

  • Assist in HR administration, including staff training, capturing staff audits, and maintaining employee records
  • Support the recruitment and onboarding of new employees
  • Oversee staff leave and attendance records and assist in disciplinary procedures as needed
  • Manage payroll processes and submit payroll data to the Financial Manager
  • Maintain and update staff HR policies and ensure compliance with legal regulations

Administrative Support:

  • Support daily departmental operations, manage calendars, and assist with project administration
  • Compile and maintain weekly, monthly, and quarterly reports for the sanctuary and staff
  • Maintain digital filing systems, ensure policies, procedures, and reports are well organized
  • Maintain essential contact databases (e.g., vendors, suppliers, vets)
  • Oversee front office and reception duties as required

Partnership Development, Fundraising, and Donations:

  • Assist the Fundraising Manager with research, donation collection, and partnership development
  • Maintain a database of volunteers, donors, and potential fundraising partners
  • Assist in organizing fundraising events and supporting partnerships

Essential Skills and Competencies:

  • Proven experience in office management and administrative support
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Email)
  • Strong organizational, planning, and time management skills
  • Excellent written and verbal communication skills in English
  • Strong understanding of HR management, financial administration, and procurement processes
  • Ability to work independently and handle multiple tasks in a fast-paced environment
  • Must be proactive, flexible, and solution-oriented

The estimated salary for this position is R60,000 - R80,000 per annum, depending on experience.

  • Administrative Support Specialist

    5 days ago

    Cape Town, Western Cape, South Africa Milkor Integrated Systems Full time

    Job Title: Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our team at Milkor Integrated Systems. As an Administrative Support Specialist, you will be responsible for providing administrative support, maintaining records, and undertaking various tasks as assigned by supervisors or managers.Key...

  • Administrative Support Specialist

    20 hours ago

    Cape Town, Western Cape, South Africa West Coast Personnel Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at West Coast Personnel. This role involves providing exceptional administrative support to our management team, ensuring the smooth operation of our office.As an Administrative Support Specialist, you will be responsible for handling...

  • Project Support Specialist

    20 hours ago

    Cape Town, Western Cape, South Africa CA Support Full time

    Company OverviewCA Support is a leading provider of innovative solutions for project management and administration.">SalaryWe offer a competitive salary package, including an estimated $62,000 per year, to attract and retain top talent in the industry.

  • Administrative Support Specialist

    1 month ago

    Cape Town, Western Cape, South Africa xneelo Full time

    Overviewxneelo is a web hosting company that employs approximately 350 people, spread across teams in Cape Town, Johannesburg, and internationally. Our mission is to enable businesses by facilitating online interaction and transactions.We are seeking an Administrative Support Specialist to support our Customer Support team with various administrative tasks.

  • Administrative Support Specialist

    1 month ago

    Cape Town, Western Cape, South Africa FirstRand Bank Limited Full time

    Job OverviewWe are seeking a highly skilled Administrative Support Specialist to join our team at FirstRand Bank Limited. As an integral part of our operations, you will be responsible for providing exceptional administration support to ensure the smooth running of our business.

  • Administrative Support Specialist

    5 days ago

    Cape Town, Western Cape, South Africa The Legends Agency Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at The Legends Agency. In this vital role, you will provide exceptional administrative support to our leadership team, ensuring smooth operations and delivering an outstanding guest experience.ResponsibilitiesScheduling and Coordination: Manage...

  • Administrative Support Specialist

    5 days ago

    Cape Town, Western Cape, South Africa The Legends Agency Full time

    **Job Title:** Administrative Support SpecialistThe Legends Agency is seeking an experienced Administrative Support Specialist to join our team. This role is ideal for someone who enjoys providing administrative support and managing day-to-day office operations.**Estimated Salary:** $65,000 - $85,000 per annumKey Responsibilities:Manage reception duties,...

  • Administrative Support Specialist

    20 hours ago

    Cape Town, Western Cape, South Africa Fair Cape Dairy's Full time

    Join Fair Cape Dairy's as an Administrative Support Specialist and contribute to the success of our Cold-room facilities. Estimated salary: R140,000 - R170,000 per annum.About the Role:Provide administrative support to FCF Cold-room facilitiesJob Requirements:Mathematical skillsKnowledge of administrative procedures and systemsWhy Choose Us:Collaborative...

  • Administrative Support Specialist

    4 weeks ago

    Cape Town, Western Cape, South Africa Merand Corbett & Associates Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Merand Corbett & Associates.This is a key role in providing exceptional support to our financial planners and clients. As an Administrative Support Specialist, you will be responsible for managing administrative tasks, maintaining...

  • Administrative Support Specialist

    5 days ago

    Cape Town, Western Cape, South Africa Jobs2day Full time

    **About Us:**We are Jobs2day, a dynamic organization committed to excellence in our services. We are seeking an exceptional Administrative Support Specialist to join our team.**Estimated Salary:** $45,000 - $65,000 per year.**Job Description:**This is a unique opportunity for a highly organized and proactive individual to provide administrative support to...

  • Administrative Support Specialist

    20 hours ago

    Cape Town, Western Cape, South Africa Recruitment Solutions Full time

    Job Title: Administrative Support SpecialistWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Recruitment Solutions. As a key member of our branch, you will provide exceptional administrative support to our Branch Manager and team.About the Role:In this exciting opportunity, you will be responsible for...

  • Administrative Support Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa Exceed Human Resource Consultants Ltd Full time

    Job Title: Administrative Support Specialist">About Exceed Human Resource Consultants Ltd">Exceed Human Resource Consultants Ltd is a leading provider of human resource consulting services. Our team is dedicated to helping businesses succeed by providing expert guidance and support.">Job Summary">We are seeking an experienced Administrative Support...

  • Administrative Support Specialist

    4 weeks ago

    Cape Town, Western Cape, South Africa The Legends Agency Full time

    **Job Title:** Administrative Support Specialist**Location:** Durbanville, Cape Town**Estimated Salary:** R200,000 - R300,000 per annum**Company Overview:The Legends Agency is a well-established accounting and auditing firm based in Durbanville, Cape Town. We are seeking an organized and detail-oriented Administrative Support Specialist with prior experience...

  • Administrative Support Specialist

    5 days ago

    Cape Town, Western Cape, South Africa The Legends Agency Full time

    Job Description:The Legends Agency seeks a highly organized and detail-oriented Administrative Support Specialist to join our dynamic team. This role involves providing top-notch recruitment support to a high-performing recruiter, ensuring seamless operations and exceptional candidate experiences.Key Responsibilities:Candidate Management: Screen...

  • Confidential Administrative Support Specialist

    2 months ago

    Cape Town, Western Cape, South Africa Datafin Recruitment Full time

    Job Title: Confidential Administrative Support SpecialistAbout the Role:We are seeking a highly experienced and skilled Confidential Administrative Support Specialist to join our team at Datafin Recruitment. This is an exciting opportunity for a professional individual who is well-versed in providing administrative support to senior executives.Key...

  • Administrative Support Specialist

    3 weeks ago

    Cape Town, Western Cape, South Africa SAOTA Full time

    Job Title: Administrative Support SpecialistWe are seeking an organized and detail-oriented Administrative Support Specialist to join our team at SAOTA in Western Cape, Cape Town.Estimated Salary: R250,000 - R350,000 per annum based on experience.About the Role:The successful candidate will be responsible for providing administrative support to our team,...

  • Administrative Support Specialist

    20 hours ago

    Cape Town, Western Cape, South Africa Status Staffing Full time

    Job Title: Administrative Support SpecialistEstimated Salary: R11,000 - R15,000 per monthCompany Overview:Status Staffing provides specialized administrative support to meet the unique needs of our clients.Job Description:Verify and update if necessary all personal contact information for clients including the Medical Aid details.Ensure relevant processes...

  • Administrative Support Specialist

    5 days ago

    Cape Town, Western Cape, South Africa West Coast Personnel Full time

    West Coast Personnel is seeking a highly skilled Administrative Support Specialist to join our team. As an essential member of our operations, you will provide administrative support to our Managing Director and manage various aspects of the company's operations.Responsibilities:Manage the company's finances, including accounts payable and receivable.Prepare...

  • Administrative and Project Support Specialist

    5 days ago

    Cape Town, Western Cape, South Africa Milkor Integrated Systems Full time

    Job Title: Administrative and Project Support SpecialistCompany Overview:Milkor Integrated Systems is committed to delivering exceptional results. We are seeking a skilled Administrative and Project Support Specialist to join our team.Salary: R 375,000 - R 475,000 per annumJob Description:This role involves providing administrative support, coordinating...

  • Administrative Support Specialist

    4 weeks ago

    Cape Town, Western Cape, South Africa Boardroom Appointments Full time

    Boardroom Appointments seeks an Administrative Support Specialist to join our team.Salary: R200,000 - R300,000 per annumAbout the RoleWe are looking for a highly motivated and organized individual to provide administrative support to our team.Key ResponsibilitiesProviding administrative assistance to the team, including scheduling meetings and managing...