Operations Coordinator

4 weeks ago

CapeTown, South Africa West Coast Personnel Full time

Operations Coordinator Role

West Coast Personnel is seeking a skilled Operations Coordinator to join our team in the heavy haulage and crane hire industry. As a key member of our operations team, you will be responsible for managing permits, documentation, and logistics for our fleet of vehicles and equipment.

Key Responsibilities:

  • Documentation and Permits:
  • Manage permits and ensure timely renewals, handle MPT Induction slips, medicals, operator certificates, and MPT permits.
  • Apply for and renew vehicle licenses, arrange roadworthy checks, and register and license new vehicles.
  • Apply for and manage abnormal permits, traffic escorts, Transnet Harbour Discs (TEE, TRT, Target), and Transnet Access Cards.

Invoicing and Client Communication:

  • Prepare and send invoices to clients, arrange new medicals, operator certificates, load test certificates, and sling/shackle certificates.
  • Maintain organized records of all bookings, permits, certificates, and client communications.

Coordination and Logistics:

  • Organize operators and drivers for new jobs, coordinate driver logistics for collections and drop-offs.
  • Manage accommodations, payments, food money, and sleep-out arrangements for operators working late or away.
  • Print and update booking sheets monthly.

Resource Management:

  • Order and manage inventory for slings, shackles, diesel, electricity, and tyres, handle sub-hires and arrange breakdown services with LMS.
  • Update and maintain fleet operation sheets daily.

Digital Record Keeping:

  • Save and manage documents on OneDrive, including medicals, operator certificates, crane/sling certificates, licenses, IDs, passports, appointment letters, quotes, pro-formas, invoices, and bookings.
  • Ensure all files and records are up-to-date and accessible.

Financial Administration:

  • Write out hire contracts and ensure time sheets are received and processed, check clock cards daily and send excel reports.
  • Keep an updated list of all PPE, manage diesel and workshop order numbers.
  • Allocate payments to customer and supplier accounts using online Pastel, send monthly statements and assist with any queries from customers and suppliers.

Qualifications and Skills:

  • Strong organizational and multitasking skills, excellent communication skills, both written and verbal.
  • Proficient in Microsoft Office and online document management systems, experience in logistics, transportation, or heavy machinery industry preferred.
  • Ability to work independently and as part of a team.

  • Operations Coordinator

    1 month ago

    CapeTown, South Africa West Coast Personnel Full time

    Key Responsibilities:Documentation and Permits:Manage permits and ensure timely renewals.Handle MPT Induction slips, medicals, operator certificates, and MPT permits.Apply for and renew vehicle licenses, arrange roadworthy checks, and register and license new vehicles.Apply for and manage abnormal permits, traffic escorts, Transnet Harbour Discs (TEE, TRT,...

  • Recruitment Operations Coordinator

    1 week ago

    CapeTown, South Africa The Legends Agency Full time

    Job Title:Recruitment Operations CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Recruitment Operations Coordinator to assist our dynamic team of recruiters and Employer of Record (EOR) specialists.Key Responsibilities:Candidate Management:Format, update, and tailor CVs to align with job specifications.Maintain a structured CV...

  • Financial Operations Coordinator

    1 month ago

    CapeTown, South Africa The Recruitment Council Full time

    The Recruitment Council is seeking a skilled Financial Operations Coordinator to support the Head of Operations and Dealing desks. This role involves managing local and international settlements, as well as private client administration and post-trade activities.Key Responsibilities:Manage settlement obligations for equity, derivative, and bond trades in...

  • Business Funding Operations Coordinator

    1 month ago

    CapeTown, South Africa JenRec Recruitment Full time

    About JenRec RecruitmentWe are a leading recruitment agency specializing in staffing solutions for businesses across various industries.Our team is dedicated to providing exceptional service to our clients and candidates, ensuring a seamless and efficient recruitment process.Job Title: Business Funding Operations CoordinatorJob Type: Full-timeSalary: $60,000...

  • Financial Operations Coordinator

    1 week ago

    CapeTown, South Africa CMC GLOBAL Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Financial Operations Coordinator to join our team at CMC GLOBAL. In this role, you will be responsible for managing various financial tasks, including opening new account numbers, loading rates, attending to queries, sending out invoices and statements, and performing daily checklists.Key...

  • Financial Operations Coordinator

    4 weeks ago

    CapeTown, South Africa The Recruitment Council Full time

    Operations Specialist Role at The Recruitment CouncilAt The Recruitment Council, we are seeking an experienced and detail-oriented Operations Specialist to join our team. In this role, you will play a vital part in supporting the Head of Operations and Dealing desks.

  • Logistics Coordinator

    3 weeks ago

    CapeTown, South Africa West Coast Personnel Full time

    Job Description: A leading manufacturer company specializing in providing high-quality packaging solutions is currently seeking a dedicated and experienced Logistics Coordinator to join our team. The successful candidate will play a pivotal role in overseeing and managing a team of 5 individuals, ensuring the efficient operation of logistics functions and...

  • Facilities Coordinator

    9 hours ago

    CapeTown, South Africa Fine and Country SA Full time

    We are currently seeking a skilled professional to assist us in the day-to-day management and coordination for our bespoke group of companies operating in the region.The ideal candidate has the ability to multitask, work under pressure and ensure a professional service to both agents and clients.Responsibilities include handling day-to-day administration,...

  • Logistics and Inventory Coordinator

    3 weeks ago

    CapeTown, South Africa West Coast Personnel Full time

    Warehouse and Delivery Specialist Job OpportunityWe are seeking a highly skilled and detail-oriented Warehouse and Delivery Specialist to join our team at West Coast Personnel.Job Description:As a Warehouse and Delivery Specialist, you will play a crucial role in ensuring the smooth operation of our warehouse and timely delivery of products to our clients....

  • Office Coordinator

    1 month ago

    CapeTown, South Africa The Recruitment Council Full time

    Job Title: Office AdministratorJob Overview: The Office Administrator will coordinate and manage the daily operations of the office, providing essential support to the management team and assisting Ultra High Net Worth Family Office clients with various requests. This role requires a proactive individual with excellent organizational skills and a positive...

  • Logistics Coordinator

    4 weeks ago

    CapeTown, South Africa Recruitment Solutions Full time

    Job Description for Dispatch Clerk at Recruitment SolutionsWe are seeking a skilled Dispatch Clerk to join our team at Recruitment Solutions in Cape Town. As a key member of our logistics team, you will be responsible for ensuring the smooth flow of goods and materials throughout our operations.Key Responsibilities:Shipping and Receiving: Manage and...

  • Multilingual Office Coordinator and Cultural Liaison

    1 month ago

    CapeTown, South Africa Charm Recruit Full time

    As a key member of the Charm Recruit team, we are seeking a highly skilled Multilingual Office Coordinator and Cultural Liaison to support our global operations. **Position Overview:** As a Multilingual Office Coordinator and Cultural Liaison, you will play a vital role in facilitating effective communication between our company and Mandarin-speaking...

  • Marketing Operations Coordinator

    3 weeks ago

    CapeTown, South Africa The Legends Agency Full time

    Job SummaryThe Legends Agency is seeking a skilled Marketing and Administrative Assistant to join our team. As a key member of our operations team, you will be responsible for providing administrative support, managing email correspondence, and performing various marketing tasks.Key ResponsibilitiesProvide exceptional administrative support to our marketing...

  • Mandarin Office Coordinator and Liaison Specialist

    4 weeks ago

    CapeTown, South Africa Charm Recruit Full time

    Charm Recruit is seeking a skilled Mandarin-speaking Office Coordinator to facilitate effective communication between the company and Mandarin-speaking clients, partners, and stakeholders. The role will play a pivotal part in managing office operations and providing administrative support to ensure the smooth functioning of the office.Key...

  • Logistics Operations Manager

    3 weeks ago

    CapeTown, South Africa West Coast Personnel Full time

    Job SummaryWe are seeking an experienced Logistics Operations Manager to oversee the efficient operation of logistics functions and smooth delivery processes at West Coast Personnel. The successful candidate will lead a team of 5 logistics staff, ensuring all tasks are completed on time and according to company standards.About the RoleThis is a challenging...

  • Mandarin Speaking Office Coordinator and Company Liaison

    3 months ago

    CapeTown, South Africa Charm Recruit Full time

    As the company expands their global presence, they are seeking a talented Mandarin-speaking Office Coordinator and Company Liaison to join their team. **Position Overview:** As a Mandarin-speaking Office Coordinator and Company Liaison, you will play a pivotal role in facilitating effective communication between the company and Mandarin-speaking clients,...

  • Logistics Operations Manager

    9 hours ago

    CapeTown, South Africa West Coast Personnel Full time

    We are seeking a skilled Logistics Operations Manager to join our team at West Coast Personnel.About the RoleThis is an exciting opportunity for a highly organized and proactive individual to manage logistics operations, coordinate shipments, and ensure smooth transportation processes.Key ResponsibilitiesOversee daily logistics operations, including shipment...

  • Warehouse Operations Manager

    4 weeks ago

    CapeTown, South Africa West Coast Personnel Full time

    Job Title: Stock Control ManagerDescription:As a key member of the West Coast Personnel team, the Stock Control Manager will oversee the efficient management of inventory and stock control across various suppliers, dealerships, and customers. This role involves maintaining accurate records, ensuring safety and regulatory compliance, and providing regular...

  • Operations Manager

    1 month ago

    CapeTown, South Africa The Recruitment Council Full time

    Operations Specialist RoleAt The Recruitment Council, we are seeking an experienced Operations Specialist to support our daily local and global settlements, private client administration, and post-trade activities.Key Responsibilities:Manage settlement obligations for Equity, Derivative, and Bond trades.Ensure timely implementation of procedures for...

  • Senior Logistics Operations Manager

    2 weeks ago

    CapeTown, South Africa West Coast Personnel Full time

    Job DescriptionWe are seeking a highly organized and proactive Senior Logistics Operations Manager to join our team at West Coast Personnel. The successful candidate will be responsible for managing logistics operations, coordinating shipments, and ensuring smooth transportation processes.Key Responsibilities:Oversee daily logistics operations, including...