HR Assistant

1 month ago


Johannesburg, Gauteng, South Africa IntelliStaff Full time

About This Role

We are seeking a detail-oriented and organized HR Assistant to join our team at IntelliStaff in Johannesburg. The successful candidate will be responsible for maintaining accurate and up-to-date employee records, handling administrative tasks, and ensuring confidentiality regarding HR and IR matters.

Key Responsibilities

  • Maintain strict confidentiality in handling sensitive HR and IR information, including employee personal details, performance reviews, disciplinary actions, and other sensitive company data.
  • Ensure compliance with all HR-related policies, including data protection and labour laws.

Employee Records & Documentation

  • Maintain and update employee records, including personal details, employment history, and benefits information.
  • Ensure accurate and timely completion of all employee documentation, such as contracts, performance evaluations, and training certifications.
  • Assist in the preparation and auditing of HR files for internal or external audits.

Recruitment & Onboarding

  • Assist in recruitment activities, such as posting job vacancies, reviewing applications, scheduling interviews, and conducting reference checks.
  • Support the onboarding process by preparing new hire paperwork, facilitating orientation sessions, and ensuring all necessary documentation is completed.

Payroll & Benefits Support

  • Assist with payroll preparation by collecting and verifying timesheets, leave records, and other payroll-related information.
  • Provide administrative support in the management of employee benefits, such as health insurance, retirement plans, and other employee welfare programs.

Training & Development

  • Track employee training schedules, certifications, and development programs.
  • Assist in organizing training sessions, workshops, and seminars as per HR requirements.

General HR Support

  • Provide administrative support to the HR team with day-to-day operations, including responding to employee queries, scheduling HR meetings, and preparing HR reports.
  • Assist with employee relations activities and support HR in resolving basic employee issues or concerns.
  • Take on additional HR tasks and projects as needed, demonstrating adaptability and growth within the role.

Key Requirements

  • Confidentiality: Demonstrated ability to handle confidential information with discretion and integrity, particularly in HR and IR matters.
  • Learning Ability: Strong willingness to learn new HR systems and processes, taking on increasing responsibility over time.
  • Attention to Detail: Excellent recordkeeping and organizational skills, ensuring accuracy in employee files, documents, and HR systems.
  • Communication Skills: Strong verbal and written communication skills for effective interaction with employees and management.
  • Time Management: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
  • Proactive & Adaptable: Capable of anticipating needs, taking initiative, and adapting to changes in the HR landscape.

Qualifications

  • Tertiary studies in Human Resources, Business Administration, or a related field (preferred).
  • Proven experience in an administrative role, preferably within an HR department (1-2 years preferred).
  • Knowledge of HR best practices and employment laws is a plus.

About IntelliStaff

We are a dynamic and growing company looking for talented individuals to join our team. If you are passionate about HR and looking for a challenging and rewarding role, we encourage you to apply.



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