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Financial Administrator

1 month ago

CapeTown, South Africa TrudyQ Consulting Full time
Job Summary:

We are seeking a highly organized and detail-oriented Financial Administrator to join our team at TrudyQ Consulting. As a key member of our finance department, you will be responsible for managing daily accounting tasks, ensuring accurate financial records, and maintaining strong relationships with customers and colleagues.

Key Responsibilities:
  • Accounts Payable & Receivable:
    • Verify and capture supplier bills, maintaining accurate records of all transactions.
    • Reconcile supplier statements and resolve discrepancies.
    • Manage debtor accounts by invoicing, applying payments, and conducting follow-ups for outstanding accounts.
    • Prepare and process weekly and monthly payments for approval and assist in loading payments for authorization.
  • Banking & Reconciliation:
    • Perform daily reconciliation of bank transactions and update financial records.
  • General Ledger & Reporting:
    • Support month-end closing processes by assisting with the preparation of journals and adjustments.
    • Prepare and update the debtors' age analysis, providing reports to senior management.
    • Maintain and organize supporting documents for audit purposes and assist with audit-related tasks.
  • Customer Communication & Service:
    • Respond to customer inquiries and account queries via phone and email.
    • Send out monthly customer statements and assist with maintaining customer accounts.
    • Coordinate with the sales and service departments to address account-related issues.
  • Administrative Support:
    • Assist with VAT and tax return preparations.
  • Process Improvement & Team Support:
    • Work closely with the Accounts Manager to streamline accounts processes and improve efficiency.
    • Support ad hoc finance tasks as directed by the Accounts Manager or Financial Manager.
    Requirements:
    • Relevant qualifications in finance, accounting, or a related field.
    • Experience in an accounting or finance role.
    • Proficiency in accounting software, particularly Sage, is advantageous.
    • Strong organizational and multitasking abilities.
    • High attention to detail and strong analytical skills.
    • Excellent communication skills and the ability to work well in a team.