Administrative Support Specialist

1 month ago

CapeTown, South Africa West Coast Personnel Full time

We are seeking a highly skilled Administrative Support Specialist to join our team at West Coast Personnel. This is a unique opportunity to work closely with our Managing Director and contribute to the success of our organization.

Key Responsibilities:

  • Manage the company's and Managing Director's private accounts, ensuring accurate and timely financial management.
  • Oversee all payment processes, including salaries, supplier payments, monthly bills, and petty cash management, with a focus on efficiency and effectiveness.
  • Input financial data into Pastel and reconcile cash books and journals, maintaining a high level of accuracy and attention to detail.
  • Collaborate with external accountants to prepare monthly financial reports, providing valuable insights into the company's financial performance.
  • Complete Services Seta and Workmen's Compensation documentation, ensuring compliance with all relevant regulations.
  • Prepare monthly cash flow forecasts, helping to inform strategic business decisions.
  • Submit and process statutory returns via E-filing and Easyfile (EMP201, EMP501, VAT, and Provisional Tax), ensuring timely and accurate compliance with all relevant regulations.
  • Perform personal errands for the Managing Director, providing a high level of support and discretion.
  • Manage diary schedules and arrange travel (flights and accommodation), ensuring seamless logistics and minimal disruption.
  • Maintain and update the company website, showcasing our organization's values and services to the world.
  • Liaise with medical aid and insurance companies, providing expert support and guidance.
  • Supervise administrative and cleaning staff, as well as the external IT technician, providing leadership and guidance to ensure high levels of performance.
  • Conduct performance evaluations for administrative staff, helping to drive improvement and growth.
  • Issue warnings and participate in disciplinary hearings as needed, maintaining a fair and consistent approach.
  • Conduct interviews for internal administrative vacancies, helping to identify and attract top talent.
  • Facilitate staff training and induction processes, ensuring a smooth onboarding experience for new team members.
  • Monitor and manage the leave schedule for staff, ensuring efficient scheduling and minimal disruption.
  • Design invitations and coordinate holiday and birthday communications, adding a personal touch to our organization's celebrations.
  • Organize client, candidate, and staff gifts, showcasing our appreciation and gratitude for our valued relationships.
  • Coordinate corporate events and staff functions, helping to build a positive and inclusive company culture.

Salary: R140,000 - R180,000 per annum, depending on experience.

Company Overview:

West Coast Personnel is a dynamic and forward-thinking organization, dedicated to providing exceptional recruitment and staffing solutions to businesses across the region. We are committed to building strong relationships with our clients and candidates, and to delivering personalized support and expertise every step of the way.

Required Skills and Qualifications:

  • Proven experience as a Personal Assistant or in a similar administrative role.
  • Strong financial management skills and proficiency in accounting software, particularly Pastel.
  • Excellent organizational and multitasking abilities, with a focus on efficiency and effectiveness.
  • Strong interpersonal and communication skills, with the ability to build rapport with clients and colleagues alike.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proficiency in Microsoft Office Suite and online communication tools, with a willingness to learn and adapt.

Benefits:

  • Competitive salary and benefits package.
  • Opportunities for career growth and professional development.
  • Collaborative and dynamic work environment.
  • Access to the latest technology and tools.
  • Flexible working arrangements, including remote work options.

Others:

We are an equal opportunities employer, committed to diversity and inclusion in all aspects of our business. If you are a motivated and experienced administrative professional looking for a new challenge, we would love to hear from you

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