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Site Document Coordinator

2 months ago

Port Elizabeth, Eastern Cape, South Africa Oxyon Human Capital Solutions Full time

Job Overview:

Oxyon Human Capital Solutions is seeking a highly organized and detail-oriented Document Management Specialist to support our project team in managing and maintaining accurate and up-to-date project documentation.

Key Responsibilities:

  • Copy, scan, and store documents on site, ensuring confidentiality and security of project information.
  • Produce regular document progress reports for project management, highlighting key milestones and achievements.
  • Utilize computer systems to organize and maintain document archives, ensuring efficient retrieval and storage.
  • Coordinate the sharing of documents with project team members, procurement, and technical teams, ensuring timely and secure exchange.
  • Manage requests for documentation from project team members, providing prompt and accurate responses.
  • Conduct regular reviews of document archives, identifying opportunities for improvement and implementing optimized archive systems.
  • Assist project team members in searching and retrieving documents, ensuring seamless collaboration and communication.

Requirements:

  • Minimum 3 years of experience in a similar position, with a proven track record of success in document management.
  • Strong knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
  • Self-motivated, team-oriented, and flexible, with a strong focus on health, safety, and quality.
  • Agile and adaptable, with the ability to quickly respond to changing project requirements.
  • Strong initiative and problem-solving skills, with a proactive approach to identifying and resolving issues.
  • Fluent in English, both written and spoken, with the ability to communicate complex information effectively.
  • Code B driver's license, with a valid driver's license.

Working with Oxyon Human Capital Solutions:

Oxyon Human Capital Solutions is a leading provider of human capital solutions, dedicated to delivering exceptional results and exceeding client expectations. As a Document Management Specialist, you will be part of a dynamic and collaborative team, working closely with project managers, team members, and stakeholders to achieve project goals and objectives.