Administrative Support Coordinator
2 days ago
Job Description
The role of Personal Assistant to the General Manager for Specialized Services involves providing coordination, administrative, and secretarial support. Key responsibilities include:
- Coordinating appointments, diary management, and client engagements/events.
- Office administration and general administrative duties.
- Coordinating email, correspondence, and written communication.
- Screening telephone calls and taking messages.
- Minute-taking at selected meetings and engagements.
- Maintaining strict confidentiality protocols regarding correspondence and communication.
- Liaising with different levels of the Business Unit.
- Consolidating management information and reports.
- Compiling weekly and monthly reports.
- Typing documents, reports, and preparing presentations.
Key Performance Areas
- Co-ordination of appointments, diary management and client engagements/events.
- Office administration and general administrative duties.
- Co-ordination of e-mail, correspondence and written communication.
- Screening of telephone calls and taking of messages.
- Minute taking at selected meetings and engagements.
- Maintaining of strict confidential protocols regarding correspondence and communication.
- Liaising at different levels of the Business Unit.
- Consolidate management information and reports.
- Compiling weekly and monthly reports.
- Typing of documents, reports and preparation of presentations.
Other Personality Attributes & Core Competencies
- Able to maintain confidentiality and handle office matters with utmost professionalism.
- Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
- Ability to work independently and meet strict deadlines.
- Highly motivated and enthusiastic individual with strong initiative and organizing skills.
- Attention to detail with ability to multitask and prioritize tasks efficiently.
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