Administrative Support Coordinator

2 days ago


Pretoria, Gauteng, South Africa Fidelity Services Group Full time

Job Description

The role of Personal Assistant to the General Manager for Specialized Services involves providing coordination, administrative, and secretarial support. Key responsibilities include:

  • Coordinating appointments, diary management, and client engagements/events.
  • Office administration and general administrative duties.
  • Coordinating email, correspondence, and written communication.
  • Screening telephone calls and taking messages.
  • Minute-taking at selected meetings and engagements.
  • Maintaining strict confidentiality protocols regarding correspondence and communication.
  • Liaising with different levels of the Business Unit.
  • Consolidating management information and reports.
  • Compiling weekly and monthly reports.
  • Typing documents, reports, and preparing presentations.

Key Performance Areas

  • Co-ordination of appointments, diary management and client engagements/events.
  • Office administration and general administrative duties.
  • Co-ordination of e-mail, correspondence and written communication.
  • Screening of telephone calls and taking of messages.
  • Minute taking at selected meetings and engagements.
  • Maintaining of strict confidential protocols regarding correspondence and communication.
  • Liaising at different levels of the Business Unit.
  • Consolidate management information and reports.
  • Compiling weekly and monthly reports.
  • Typing of documents, reports and preparation of presentations.

Other Personality Attributes & Core Competencies

  • Able to maintain confidentiality and handle office matters with utmost professionalism.
  • Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
  • Ability to work independently and meet strict deadlines.
  • Highly motivated and enthusiastic individual with strong initiative and organizing skills.
  • Attention to detail with ability to multitask and prioritize tasks efficiently.


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