Executive Assistant
2 months ago
The successful candidate will provide administrative support to the CEO, ensuring the smooth operation of the office. This includes managing diaries and meetings, screening phone calls and emails, and handling general queries.
Key Performance Areas:- Manage the CEO's diary and schedule meetings
- Screen phone calls, emails, and general queries
- Assist with meetings, documents, reports, and presentations
- In the absence of the CEO, undertake follow-ups and delegate work as per instruction
- Prepare monthly petrol and credit card reconciliations
- Assist with all PO and PMV processing from related projects and departments
- Maintain office systems, including filing
- Assist with reports for Manco reporting
- Order food and beverages for regular CORE staff functions
- Book, coordinate, and confirm travel arrangements for the CEO and other executives or syndicate heads upon request
- Prepare itineraries (if necessary)
- Ensure per diems are processed accordingly
- Process travel expense claims
- Assist with any ad-hoc requests
- Grade 12
- Relevant Diploma in Business Administration (advantageous)
- Minimum 3 years' experience
- Confidentiality, tact, and discretion must be maintained at all times
- Exceptional organizational and administrative skills, with working knowledge of Microsoft Office
- Able to exercise discretion, high levels of initiative, and independent decision-making
- Ability to manage self and prioritize own workload
- Attention to detail required
- Excellent communication skills (written and oral) and ability to establish and maintain effective working relationships
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