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Executive Assistant

1 month ago

Johannesburg, Gauteng, South Africa H2R Africa Full time
Job Title: Professional Assistant

At H2R Africa, we are seeking a highly organized and proactive Professional Assistant to support our clients' executive team in a dynamic financial institution.

Job Purpose:

  • To provide a highly professional, competent, and proactive administrative service to the executive team.
  • To act as the liaison for the executive team and manage internal and external stakeholders.
  • To establish and maintain the highest levels of professionalism in the team's portfolio.
  • To assist with the execution of all administrative tasks, duties, and general administration to enable the executive team to optimize time management and execute their roles efficiently.

Key Responsibilities:

  • Providing a full range of corporate secretarial support, including preparing documentation for committees and meetings.
  • Coordinating and arranging stakeholder and internal meetings, including updating meeting schedules and booking venues.
  • Preparing and finalizing agendas and documents for meetings, including submitting drafts to the relevant Chairperson and Deputy Chairperson.
  • Preparing and finalizing minutes of all meetings, including tracking and following up on actions.
  • Assisting the executive team in ensuring a professional standard in all meeting packs and documents.
  • Dealing with queries and requests from stakeholders, including responding to emails and initiating action.
  • Planning and coordinating travel, accommodation, and meetings, including arranging parking and catering.
  • Keeping track of business expenses and submitting them promptly.
  • Conducting ad hoc research and liaising with internal and external stakeholders.

Requirements:

  • A relevant tertiary qualification would be advantageous.
  • 3-5 years of experience in a similar role.
  • Strong proficiency in MS Office applications, with advanced skills in Microsoft Excel, Microsoft PowerPoint, and Microsoft Word.
  • Excellent communication skills (verbal and written).
  • Strong planning and organizing abilities.
  • Proficient in relationship-building and interpersonal skills.
  • Ability to work independently and collaborate with others.
  • Ability to build credibility and trust.
  • Ability to analyze problems and make decisions.
  • Ability to work under pressure.
  • Diligent and with excellent attention to detail.
  • Good interpersonal skills.