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Executive Assistant

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Johannesburg, Gauteng, South Africa QuickTeam Full time
Executive Virtual Assistant

We are seeking a highly skilled and experienced Executive Virtual Assistant to provide comprehensive administrative support to our CEO. This role requires exceptional organizational skills, excellent communication skills, and the ability to handle a diverse set of responsibilities in a fast-paced environment.

Key Responsibilities:
  • Manage the CEO's complex and ever-changing schedule, including organizing meetings, conference calls, and appointments.
  • Monitor and prioritize the CEO's email inbox, draft and respond to emails on their behalf, and ensure timely and accurate communication with internal and external stakeholders.
  • Arrange all travel logistics for the CEO, including flights, accommodations, transportation, and itinerary planning.
  • Prepare meeting agendas, coordinate logistics, and ensure all necessary materials are prepared and distributed in advance.
  • Handle sensitive and confidential information with the highest level of integrity and discretion.
  • Organize and maintain files, records, and documentation, both electronic and physical, ensuring easy retrieval and efficient organization.
  • Act as a liaison between the CEO and internal and external stakeholders, including employees, clients, partners, and investors.
  • Conduct research, gather data, and prepare reports, presentations, and briefing materials for the CEO.
Requirements:
  • 3+ years experience as an Executive Assistant
  • Fluent in Speaking Spanish and English
  • Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
  • Excellent verbal and written communication skills.
  • Ability to work autonomously and take initiative in a fast-paced environment.
  • Flexibility and adaptability to accommodate changing priorities and deadlines.
  • Discretion and professionalism in handling sensitive information.
  • Strong problem-solving and decision-making abilities.
  • A proactive and positive mindset with a willingness to learn and grow.

We offer a competitive salary of ZAR 17,000-25,000/month, commensurate with skills and experience. The role is fully remote, and we require the ability to work during EST business hours.