Administrator/hr

6 months ago


Johannesburg, South Africa Lupo Bakery Full time

**Administration**
- Update and maintain employee files and employee personal details on a monthly basis as per Human Resources (HR) procedures
- Issue the following for signature employment contracts, Job descriptions and new employee personal documents
- Take minutes of all meetings and counselling sessions as required
- Answering incoming calls; taking messages and re-directing calls as required
- Diary management and arranging appointments, booking meetings
- Data Capturing of all Human resource information
- Dealing with employee queries
- Daily/ Monthly filing
- Making photocopies and updating HR documentation
- Translator for hearings/ meetings
- Review and arrange for approval of employee requisition forms.
- Ensure all new employee documents are completed correctly and all information is captured on the relevant documents, systems, database etc.
- Provide support to Human Resource Manager when required
- Drafting of UIF documentation for employees going on maternity and terminated employees

**Industrial Relations**
- Ensure the required warnings/ notice to attend an enquiry are issued to the necessary employees
- Arrange for a chairperson to chair hearings and ensure you notify all parties required for the hearing

**Human Resource Payroll Duties**
- Maintain and input on monthly ‘Wage book’
- Maintain and input on overtime payroll spreadsheet and consolidated spreadsheet for Johannesburg
- Analyse data on the biometric report when data is captured on the monthly wage book and overtime spreadsheet
- Monitor staff attendance and time keeping as per HR procedures
- Administer annual leave requests as well as annual/sick leave recons
- Capture leave on the ERS biometrics system as well as on the sage payroll system
- Investigation of pay queries and ensuring payment is processed with the finance department

Adhoc HR projects that is implemented by the Human Resource Manager

**Requirements**:
+3 years experience in HR

+2 years experience in FMCG

Diploma/Degree in Human Resource Management

Excellent in excel and word

Good verbal and written communication

+5 years experience in administration

**Salary**: R12,000.00 - R15,000.00 per month


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