Legal Support Administrator

7 days ago

Centurion, South Africa Bidvest Facilities Management Full time

**MAINOUTPUTS**
- Adhere to procedures and policies and aid in improving procedures regularly.
- Ensure that monthly tasks and reporting outputs are delivered on time internally and externally.
- Identify and report problem areas within the legal department’s contract administration.
- Contract management - ensuring that the necessary contract documentation is in place for procurement and new business (sales), correctly completed, managing the received documents, and interacting with internal and external stakeholders.
- Contract Lifecycle Management for legal department:

- Maintain an organised system for tracking and managing contracts, including key milestones, expiration dates, and renewal options.
- Stakeholder Collaboration:

- Collaborate with various departments, including procurement, finance, and operations, to gather necessary information for contract administration.
- Record-keeping and Documentation:

- Maintain accurate and up-to-date contract records, including original contracts, amendments, correspondence, and related documents.
- Ensure proper documentation of contract changes, approvals, and other contract-related communications.
- Legal Support
- Stay informed about legal and regulatory developments impacting contract administration
- Administration
- Assist in drafting of new contracts and finalisation of sales and procurement contracts (formatting, spell checking, cross reference checking etc.).
- Support the legal function and with required contract administrative functions
- Maintain organised system of physical and digital records of contracts, follow up with internal stakeholders on gaps (missing or invalid documents etc).

**QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE**

**_ The applicant must meet the following requirements:_**
- Bachelor's degree in business administration, law, or a related field with contract management experiences.
- 2 - 5 years relevant experience (property management or facilities management industries).
- Proven experience in contract administration, preferably in a procurement or legal department.
- Strong knowledge of contract law, legal terminology, and procurement principles.
- Familiarity with relevant regulations and compliance standards (e.g data protection laws, etc.).
- Strong attention to detail with an ability to spot errors
- Solid understanding of procurement processes and legal principles.
- Effective time management skills with the ability to prioritise tasks and meet deadlines.
- Ability to work collaboratively with cross-functional teams and external stakeholders.
- Proficient on SAP and Microsoft Office (particularly Word).
- Strong language (speaking and writing) skills (English).
- Analytical and organisational skills
- Efficient (time conscious).

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