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Legal Support Administrator

3 months ago

Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

MAINOUTPUTS

  • Adhere to procedures and policies and aid in improving procedures regularly.
  • Ensure that monthly tasks and reporting outputs are delivered on time internally and externally.
  • Identify and report problem areas within the legal department's contract administration.
  • Contract management ensuring that the necessary contract documentation is in place for procurement and new business (sales), correctly completed, managing the received documents, and interacting with internal and external stakeholders.
  • Contract Lifecycle Management for legal department:
  • Maintain an organised system for tracking and managing contracts, including key milestones, expiration dates, and renewal options.
  • Stakeholder Collaboration:
  • Collaborate with various departments, including procurement, finance, and operations, to gather necessary information for contract administration.
  • Recordkeeping and Documentation:
  • Maintain accurate and uptodate contract records, including original contracts, amendments, correspondence, and related documents.
  • Ensure proper documentation of contract changes, approvals, and other contractrelated communications.
  • Legal Support
  • Stay informed about legal and regulatory developments impacting contract administration
  • Administration
  • Assist in drafting of new contracts and finalisation of sales and procurement contracts (formatting, spell checking, cross reference checking etc.).
  • Support the legal function and with required contract administrative functions
  • Maintain organised system of physical and digital records of contracts, follow up with internal stakeholders on gaps (missing or invalid documents etc).

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

_ The applicant must meet the following requirements:_

  • Bachelor's degree in business administration, law, or a related field with contract management experiences.
years relevant experience (property management or facilities management industries).

  • Proven experience in contract administration, preferably in a procurement or legal department.
  • Strong knowledge of contract law, legal terminology, and procurement principles.
  • Familiarity with relevant regulations and compliance standards (e.g data protection laws, etc.).
  • Strong attention to detail with an ability to spot errors
  • Solid understanding of procurement processes and legal principles.
  • Effective time management skills with the ability to prioritise tasks and meet deadlines.
  • Ability to work collaboratively with crossfunctional teams and external stakeholders.
  • Proficient on SAP and Microsoft Office (particularly Word).
  • Strong language (speaking and writing) skills (English).
  • Analytical and organisational skills
  • Efficient (time conscious).