Departmental Administrator

4 months ago


Sandton, South Africa IDC Full time

Oversee and coordinate the day-to-day administrative operations of the office, ensuring smooth and efficient work environment.
- Develop, implement and maintain administrative policies, system and procedures to optimize office operations and improve overall performance.
- Responsible for providing Secretarial and Administrative support to the Financial Management & Strategic Financial Planning Head and their teams to ensure an efficient running of the departments.
- To assist Heads and teams with support through planning and coordination of information in order to optimize workflow procedures in the departments.
- To be the point of reference for all queries, requests or issues and be an integral part of the business unit.

**Qualification and Experience** Qualifications**
- National Diploma and Advanced certificates or relevant qualification at NQF level 6 or equivalent.
- Bachelor’s degree or a relevant recognised qualification at NQF level 7 or more will be advantageous.
- Relevant Certificate in Administration

**Experience**
- Minimum 2- 5 years proven Secretarial, Administration and Project Management experience.
The following computer skills and knowledge of office software packages at an Advanced level are essential: MS Word; PowerPoint; Excel; Outlook.
- Knowledge of SAP will be an added advantage.

**Roles and Responsibilities** MAIN DUTIES AND RESPONSIBILITIES**
- Provide secretarial support and general administrative function to the Head and the financial management strategic financial planning team members.
- Receive, direct and relay telephone messages to the affected individuals and maintenance of a record of such calls.
- Provide general administration support including minute taking, compilation of reports, presentation slides preparation, scheduling of appointments and meetings for the departments.
- Tracking and monitoring of the department’s operational deliverables on a day-to-day basis.
- Project management support to the Heads through presence in key meetings, facilitation of key deliverables and engagement with key internal and external stakeholders.
- Maintain accurate and up to date records, agreements, reports and databases to ensure compliance with organisational policies and regulatory requirements.
- Maintain and track the contracts concluded by the departments to ensure compliance with the procurement policies and guidelines.
- Arrange and manage meetings or events and other administrative logistics required by the departments.
- Daily management the Heads diaries ensuring timely scheduling of events and the elimination of meeting clashes.
- Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and SharePoint.
- Making travel arrangements and processing claims for the Heads and team members (as and when required)
- Ensure that the stationery requirements for the departments are adequate at any point in time.
- Facilitate the onboarding and offboarding of new staff members joining the teams.
- Maintain an updated contact list for the department.
- Provide administrative support in order to optimize workflow procedures in the office.

**Customer Focus & Stakeholder Management**
- Provide professional secretarial support.
- Provide an efficient customer service to both internal and external stakeholders.

**Learning, Leadership & People Growth**
- Manage own development to enhance own competencies.
- Participate in knowledge sharing in the team.

**Job Requirements** TECHNICAL/FUNCTIONAL COMPETENCIES**
- Administration and telephone skills
- Excellent organizational and time management skills
- Ability to liaise and engage with both internal and external clients
- Project Management
- Ability to maintain confidentiality and handle sensitive information with discretion
- Attention to detail
- Customer centricity
- Analytical skills
- Budgeting skills
- Minutes taking skills

**BEHAVIOURAL COMPETENCIES**
- Interpersonal skills
- Good ethics, integrity and high level of professionalism
- Confidentiality because of the nature of the work
- Communication skills (both written and verbal)
- Ability to multitask and thrive under work pressure
- Strong interpersonal skills
- Problem solving

Job Reference: IDC00373



  • Sandton, South Africa TalentCru Full time

    Oversee and coordinate the day-to-day administrative operations of the office, ensuring smooth and efficient work environment. Develop, implement and maintain administrative policies, system and procedures to optimize office operations and improve overall performance. Responsible for providing Secretarial and Administrative support to the Financial...


  • Sandton, South Africa TalentCru Full time

    Oversee and coordinate the day-to-day administrative operations of the office, ensuring smooth and efficient work environment.Develop, implement and maintain administrative policies, system and procedures to optimize office operations and improve overall performance.Responsible for providing Secretarial and Administrative support to the Financial Management ...


  • Sandton, South Africa TalentCru Full time

    TalentCru is seeking an experienced Departmental Operations Manager to join our team. As a key member of the Financial Management Strategic Financial Planning team, you will play a critical role in ensuring the smooth operation of our office.About the Role:This position involves coordinating and maintaining administrative policies, systems, and procedures to...


  • Sandton, South Africa TalentCru Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Office Administrator Lead to join our team. In this role, you will be responsible for managing the day-to-day operations of the office, including administrative tasks, project coordination, and customer service.Key ResponsibilitiesManage the front desk and provide excellent customer service...


  • Sandton, South Africa Wintec Solutions Full time

    To ensure the daily smooth running of all invoice preparations and stock administration Duties & Responsibilities: Receive and Prepare Orders and Invoices: - Receive and record all orders and generate the appropriate invoices as per client requirements - Ensure accounts, prices, discounts, items, qty, and rep codes are correct on invoices (have mínimal...


  • Sandton, South Africa Boardroom Appointments Full time

    **Job purpose**: To deliver a support service to the Group Executive Office and support various teams in terms of interfacing between the Executive and key stakeholders. To provide Executive Assistant administrative support which includes attending meetings and forums, diary management, booking and coordination of travel and invoice payment...


  • Sandton, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: Assists with the development of the company scorecard, including writing, administration, and other activities. Assists the Business Planning Coordinator with quarterly and annual performance review at departmental business plans. Populates business planning and monitoring and performance evaluation data libraries for review by the...


  • Sandton, South Africa Intercon Recruitment Full time

    Dealership Opportunity:A leading dealership in Fourways is seeking an experienced Costing & Warranty Clerk to join their team. The successful candidate will be responsible for managing the costing process, ensuring accuracy and efficiency, and contributing to the overall success of the dealership. If you have a strong background in costing and warranty...

  • Site Administrator

    2 months ago


    Sandton, South Africa Servest Careers Full time

    **Job Context**: **SERVEST PARKING, A BUSINESS UNIT OF SERVEST HAS A VACANCY FOR A SITE ADMINISTRATOR IN THE GAUTENG REGION REPORTING TO THE SITE SENIOR MANAGER. MUST HAVE RELEVANT TERTIARY QUALIFICATION WITH A MINIMUM OF 2-3 YEARS SITE ADMINISTRATION EXPERIENCE.** **Minimum Requirements**: - South African Citizen; - Grade 12 and OR relevant tertiary...


  • Sandton, South Africa TalentCru Full time

    About the RoleTalentCru is seeking an experienced Administrative Support Professional to join our team as a Departmental Operations Coordinator. This role will be responsible for overseeing and coordinating the day-to-day administrative operations of the office, ensuring a smooth and efficient work environment.Key ResponsibilitiesDevelop, implement, and...


  • Sandton, South Africa Blue Label Telecoms Full time

    **Job Purpose** - Responsible for the day-to-day administration of projects. **Responsibilities** **Query resolution** - Respond to queries from internal or external customers or suppliers by providing information **Operational Compliance** - Develop a working knowledge of the organization's policies and procedures and of regulatory codes and codes of...


  • Sandton, South Africa Blue Label Telecoms Full time

    **Job Purpose** Provides administrative support to ensure the efficient operation of the planning team. **RESPONSIBILITIES** **Supply Chain Management** - Carry out a range of supplier management activities, either to support others or to fulfill the requirements of the role - Approval of Orders - KMS (authorized) - Sales invoicing in NAV - KMS - Mobile...


  • Sandton, South Africa Growthpoint Properties Full time

    Job Title and Job Grade Utilities Administrator Job grade: B5 Job Purpose Provide administrative services and support to the full range of Utilities activities undertaken by the Utilities team. Role Location Growthpoint Head Office in Sandton, Johannesburg. Working Conditions This position is office based and works on a normal 40 hours a week. Busy...


  • Sandton, South Africa HotelJobs.co.za Full time

    **SCOPE AND GENERAL PURPOSE**: To assist and deputise in the absence of the Front Office Administration Manager; the Management and Operations of the Front Office Department, and to ensure that the standards as laid down by the company policies and procedures are implemented and adhered to, in order to achieve the highest occupancy percentage at the best...


  • Sandton, South Africa HotelJobs.co.za Full time

    **SCOPE AND GENERAL PURPOSE**: To assist and deputise in the absence of the Front Office Administration Manager; the Management and Operations of the Front Office Department, and to ensure that the standards as laid down by the company policies and procedures are implemented and adhered to, in order to achieve the highest occupancy percentage at the best...


  • Sandton, South Africa HOTEL AND CATERING PERSONNEL Full time

    **SCOPE AND GENERAL PURPOSE**: To assist and deputise in the absence of the Front Office Administration Manager; the Management and Operations of the Front Office Department, and to ensure that the standards as laid down by the company policies and procedures are implemented and adhered to, in order to achieve the highest occupancy percentage at the best...

  • Professional Assistant

    3 months ago


    Sandton, South Africa Discovery Ltd. Full time

    **Business Unit**:Discovery Employee Benefits**Function**:Personal Assistant/Secretary**Date**:22 Oct 2024 - Achieve more than** **YOU BELIEVE** - Discovery Corporate & Employee Benefits- Professional Assistant (Temp)**About Discovery** - Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in...


  • Sandton, South Africa Watershed Consulting Full time

    **KEY PERFORMANCE AREAS**: - * Adherence to After Sales Franchise Standards at Dealer submissions. Establishment of frameworks and processes in the Department. Promotes continuous improvement, innovation, sharing within the department. Ensure sustainability through resource development Focus on and promote quality and safety in the work...

  • Deputy General Manager

    7 months ago


    Sandton, South Africa HotelJobs.co.za Full time

    **Experienced Deputy Hotel Manager required 5 Star Hotel** - ** Must have min 5 years previous work experience in similar large properties.** - ** Previous Rooms division management experience preferable**.** - ** Excellent administrative skills are of paramount importance. Master Excel skills!** - ** Will be responsible and accountable for all department as...

  • Deputy General Manager

    7 months ago


    Sandton, South Africa HotelJobs.co.za Full time

    **Experienced Deputy Hotel Manager required upmarket Sandton Hotel** - ** Must have min 5 years previous work experience in similar large properties.** - ** Previous Rooms division management experience preferable**.** - ** Excellent administrative skills are of paramount importance. Master Excel skills!** - ** Will be responsible and accountable for all...