Departmental Administrator

2 weeks ago


Sandton, South Africa IDC Full time

Oversee and coordinate the day-to-day administrative operations of the office, ensuring smooth and efficient work environment.
- Develop, implement and maintain administrative policies, system and procedures to optimize office operations and improve overall performance.
- Responsible for providing Secretarial and Administrative support to the Financial Management & Strategic Financial Planning Head and their teams to ensure an efficient running of the departments.
- To assist Heads and teams with support through planning and coordination of information in order to optimize workflow procedures in the departments.
- To be the point of reference for all queries, requests or issues and be an integral part of the business unit.

**Qualification and Experience** Qualifications**
- National Diploma and Advanced certificates or relevant qualification at NQF level 6 or equivalent.
- Bachelor’s degree or a relevant recognised qualification at NQF level 7 or more will be advantageous.
- Relevant Certificate in Administration

**Experience**
- Minimum 2- 5 years proven Secretarial, Administration and Project Management experience.
The following computer skills and knowledge of office software packages at an Advanced level are essential: MS Word; PowerPoint; Excel; Outlook.
- Knowledge of SAP will be an added advantage.

**Roles and Responsibilities** MAIN DUTIES AND RESPONSIBILITIES**
- Provide secretarial support and general administrative function to the Head and the financial management strategic financial planning team members.
- Receive, direct and relay telephone messages to the affected individuals and maintenance of a record of such calls.
- Provide general administration support including minute taking, compilation of reports, presentation slides preparation, scheduling of appointments and meetings for the departments.
- Tracking and monitoring of the department’s operational deliverables on a day-to-day basis.
- Project management support to the Heads through presence in key meetings, facilitation of key deliverables and engagement with key internal and external stakeholders.
- Maintain accurate and up to date records, agreements, reports and databases to ensure compliance with organisational policies and regulatory requirements.
- Maintain and track the contracts concluded by the departments to ensure compliance with the procurement policies and guidelines.
- Arrange and manage meetings or events and other administrative logistics required by the departments.
- Daily management the Heads diaries ensuring timely scheduling of events and the elimination of meeting clashes.
- Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and SharePoint.
- Making travel arrangements and processing claims for the Heads and team members (as and when required)
- Ensure that the stationery requirements for the departments are adequate at any point in time.
- Facilitate the onboarding and offboarding of new staff members joining the teams.
- Maintain an updated contact list for the department.
- Provide administrative support in order to optimize workflow procedures in the office.

**Customer Focus & Stakeholder Management**
- Provide professional secretarial support.
- Provide an efficient customer service to both internal and external stakeholders.

**Learning, Leadership & People Growth**
- Manage own development to enhance own competencies.
- Participate in knowledge sharing in the team.

**Job Requirements** TECHNICAL/FUNCTIONAL COMPETENCIES**
- Administration and telephone skills
- Excellent organizational and time management skills
- Ability to liaise and engage with both internal and external clients
- Project Management
- Ability to maintain confidentiality and handle sensitive information with discretion
- Attention to detail
- Customer centricity
- Analytical skills
- Budgeting skills
- Minutes taking skills

**BEHAVIOURAL COMPETENCIES**
- Interpersonal skills
- Good ethics, integrity and high level of professionalism
- Confidentiality because of the nature of the work
- Communication skills (both written and verbal)
- Ability to multitask and thrive under work pressure
- Strong interpersonal skills
- Problem solving

Job Reference: IDC00373



  • Sandton, South Africa TalentCru Full time

    Job Title: Departmental AdministratorWe are seeking a highly organized and detail-oriented Departmental Administrator to join our team at TalentCru. As a key member of our administrative team, you will be responsible for providing exceptional support to our Financial Management Strategic Financial Planning Head and their teams.Key Responsibilities:Oversee...


  • Sandton, South Africa TalentCru Full time

    Oversee and coordinate the day-to-day administrative operations of the office, ensuring smooth and efficient work environment. Develop, implement and maintain administrative policies, system and procedures to optimize office operations and improve overall performance. Responsible for providing Secretarial and Administrative support to the Financial...


  • Sandton, South Africa TalentCru Full time

    Oversee and coordinate the day-to-day administrative operations of the office, ensuring smooth and efficient work environment.Develop, implement and maintain administrative policies, system and procedures to optimize office operations and improve overall performance.Responsible for providing Secretarial and Administrative support to the Financial Management ...


  • Sandton, South Africa Adzuna ZA B C2 Full time

    Oversee and coordinate the day-to-day administrative operations of the office, ensuring smooth and efficient work environment.Develop, implement and maintain administrative policies, system and procedures to optimize office operations and improve overall performance.Responsible for providing Secretarial and Administrative support to the Financial Management...


  • Sandton, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: Assists with the development of the company scorecard, including writing, administration, and other activities. Assists the Business Planning Coordinator with quarterly and annual performance review at departmental business plans. Populates business planning and monitoring and performance evaluation data libraries for review by the...


  • Sandton, South Africa Blue Label Telecoms Full time

    **Job Purpose** Provides administrative support to ensure the efficient operation of the planning team. **RESPONSIBILITIES** **Supply Chain Management** - Carry out a range of supplier management activities, either to support others or to fulfill the requirements of the role - Approval of Orders - KMS (authorized) - Sales invoicing in NAV - KMS - Mobile...

  • Sales Administrator

    4 months ago


    Sandton, South Africa Dimension Data Full time

    FunctieomschrijvingDo you want to work in a company that appreciates your knowledge and skills? Do you have the ability to make a real impact on people's lives? If so, then this Sales Administrator role is for you!As a Sales Administrator, you'll be responsible for supporting the sales team by managing incoming enquiries and invoices. You will also be...


  • Sandton, South Africa Growthpoint Properties Full time

    Job Title and Job Grade Utilities Administrator Job grade: B5 Job Purpose Provide administrative services and support to the full range of Utilities activities undertaken by the Utilities team. Role Location Growthpoint Head Office in Sandton, Johannesburg. Working Conditions This position is office based and works on a normal 40 hours a week. Busy...


  • Sandton, South Africa HotelJobs.co.za Full time

    **SCOPE AND GENERAL PURPOSE**: To assist and deputise in the absence of the Front Office Administration Manager; the Management and Operations of the Front Office Department, and to ensure that the standards as laid down by the company policies and procedures are implemented and adhered to, in order to achieve the highest occupancy percentage at the best...


  • Sandton, South Africa HotelJobs.co.za Full time

    **SCOPE AND GENERAL PURPOSE**: To assist and deputise in the absence of the Front Office Administration Manager; the Management and Operations of the Front Office Department, and to ensure that the standards as laid down by the company policies and procedures are implemented and adhered to, in order to achieve the highest occupancy percentage at the best...


  • Sandton, South Africa HOTEL AND CATERING PERSONNEL Full time

    **SCOPE AND GENERAL PURPOSE**: To assist and deputise in the absence of the Front Office Administration Manager; the Management and Operations of the Front Office Department, and to ensure that the standards as laid down by the company policies and procedures are implemented and adhered to, in order to achieve the highest occupancy percentage at the best...


  • Sandton, South Africa TalentCru Full time

    To promptly and efficiently assist the department by providing an efficient and effective administrative role to achieve business objectives and to provide support to the various stakeholders.Qualifications:•    Matric •    A three-year National Diploma in Commerce or equivalentKnowledge and Skills:•    Minimum of 3-5...

  • Dealer Principal

    4 months ago


    Sandton, South Africa Bluespec Holdings Full time

    **Job Functions**: Manage a business that continually creates value for all stakeholders through the collective efforts of skilled, motivated and productive employees. **Responsibilities**: - Develop a dealership strategy for new and repeat business Understand, implement and communicate dealer agreement and obtain clean audit from manufacturer Visit...


  • Sandton, South Africa Bluespec Holdings Full time

    **Job Function**: Manage a business that continually creates value for all stakeholders through the collective efforts of skilled, motivated and productive employees. **Responsibilities**: - Develop a dealership strategy for new and repeat business Understand, implement and communicate dealer agreement and obtain clean audit from manufacturer Visit...

  • Deputy General Manager

    4 months ago


    Sandton, South Africa HotelJobs.co.za Full time

    **Experienced Deputy Hotel Manager required 5 Star Hotel** - ** Must have min 5 years previous work experience in similar large properties.** - ** Previous Rooms division management experience preferable**.** - ** Excellent administrative skills are of paramount importance. Master Excel skills!** - ** Will be responsible and accountable for all department as...

  • Deputy General Manager

    3 months ago


    Sandton, South Africa HotelJobs.co.za Full time

    **Experienced Deputy Hotel Manager required upmarket Sandton Hotel** - ** Must have min 5 years previous work experience in similar large properties.** - ** Previous Rooms division management experience preferable**.** - ** Excellent administrative skills are of paramount importance. Master Excel skills!** - ** Will be responsible and accountable for all...

  • Head of Academics

    4 months ago


    Sandton, South Africa HotelJobs.co.za Full time

    Tertiary Hospitality Training Institute based in Sandton is currently recruiting for a Head of Academics. - The purpose of this role is to manage the quality of provision, support and compliance across the academic department. - Maintains academic excellence by observing, mentoring, and collaborating with faculty. - Implement department policies. - Conduct...


  • Sandton, South Africa Full Circle Resourcing Full time

    **| Rivonia | South Africa - Permanent** **Number of positions: 1** **Workplace Type: Hybrid**: To generate new business that meet departmental targets by providing solutions to clients who are a potential purchases of services in the integrated healthcare supply chain. **KEY RESPONSIBILITY AREAS**: - To pro-actively identify client opportunities and...

  • Deputy General Manager

    4 months ago


    Sandton, South Africa HotelJobs.co.za Full time

    **Experienced Deputy Hotel Manager required 5 Star Hotel** - ** Must have min 5 years previous work experience in similar large properties.** - ** Previous Rooms division management experience essential as the emphasis of the operation is on Rooms Division.** - ** Excellent administrative skills are of paramount importance. Master Excel skills!** - ** Will...

  • Cluster Sales Manager

    3 months ago


    Sandton, South Africa Hyatt House Sandton Full time

    **CLUSTER SALES MANAGER** HYATT HOUSE ZA - GT - Johannesburg Full - time Monthly South African Rand (ZAR) pay basis **Salary**: Negotiable Position: Cluster Sales Manager Place of Work: Hyatt House Rosebank/Sandton Hotel Division: Sales & Marketing Responsible To: Director of Sales **Scope and General Purpose of the Job**: **Duties and...