Departmental Administrator

2 months ago

Sandton, South Africa IDC Full time

Oversee and coordinate the day-to-day administrative operations of the office, ensuring smooth and efficient work environment.
- Develop, implement and maintain administrative policies, system and procedures to optimize office operations and improve overall performance.
- Responsible for providing Secretarial and Administrative support to the Financial Management & Strategic Financial Planning Head and their teams to ensure an efficient running of the departments.
- To assist Heads and teams with support through planning and coordination of information in order to optimize workflow procedures in the departments.
- To be the point of reference for all queries, requests or issues and be an integral part of the business unit.

**Qualification and Experience** Qualifications**
- National Diploma and Advanced certificates or relevant qualification at NQF level 6 or equivalent.
- Bachelor’s degree or a relevant recognised qualification at NQF level 7 or more will be advantageous.
- Relevant Certificate in Administration

**Experience**
- Minimum 2- 5 years proven Secretarial, Administration and Project Management experience.
The following computer skills and knowledge of office software packages at an Advanced level are essential: MS Word; PowerPoint; Excel; Outlook.
- Knowledge of SAP will be an added advantage.

**Roles and Responsibilities** MAIN DUTIES AND RESPONSIBILITIES**
- Provide secretarial support and general administrative function to the Head and the financial management strategic financial planning team members.
- Receive, direct and relay telephone messages to the affected individuals and maintenance of a record of such calls.
- Provide general administration support including minute taking, compilation of reports, presentation slides preparation, scheduling of appointments and meetings for the departments.
- Tracking and monitoring of the department’s operational deliverables on a day-to-day basis.
- Project management support to the Heads through presence in key meetings, facilitation of key deliverables and engagement with key internal and external stakeholders.
- Maintain accurate and up to date records, agreements, reports and databases to ensure compliance with organisational policies and regulatory requirements.
- Maintain and track the contracts concluded by the departments to ensure compliance with the procurement policies and guidelines.
- Arrange and manage meetings or events and other administrative logistics required by the departments.
- Daily management the Heads diaries ensuring timely scheduling of events and the elimination of meeting clashes.
- Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and SharePoint.
- Making travel arrangements and processing claims for the Heads and team members (as and when required)
- Ensure that the stationery requirements for the departments are adequate at any point in time.
- Facilitate the onboarding and offboarding of new staff members joining the teams.
- Maintain an updated contact list for the department.
- Provide administrative support in order to optimize workflow procedures in the office.

**Customer Focus & Stakeholder Management**
- Provide professional secretarial support.
- Provide an efficient customer service to both internal and external stakeholders.

**Learning, Leadership & People Growth**
- Manage own development to enhance own competencies.
- Participate in knowledge sharing in the team.

**Job Requirements** TECHNICAL/FUNCTIONAL COMPETENCIES**
- Administration and telephone skills
- Excellent organizational and time management skills
- Ability to liaise and engage with both internal and external clients
- Project Management
- Ability to maintain confidentiality and handle sensitive information with discretion
- Attention to detail
- Customer centricity
- Analytical skills
- Budgeting skills
- Minutes taking skills

**BEHAVIOURAL COMPETENCIES**
- Interpersonal skills
- Good ethics, integrity and high level of professionalism
- Confidentiality because of the nature of the work
- Communication skills (both written and verbal)
- Ability to multitask and thrive under work pressure
- Strong interpersonal skills
- Problem solving

Job Reference: IDC00373

  • Departmental Administrator

    1 month ago

    Sandton, South Africa TalentCru Full time

    Job Title: Departmental AdministratorAt TalentCru, we are seeking a highly skilled and organized Departmental Administrator to join our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our Financial Management Strategic Financial Planning Head and their teams.Key Responsibilities:Oversee and...

  • Departmental Operations Coordinator

    3 weeks ago

    Sandton, South Africa TalentCru Full time

    Role SummaryTalentCru is seeking a skilled Departmental Administrator to oversee the day-to-day administrative operations of the office. This role involves coordinating tasks, ensuring a smooth and efficient work environment, and providing secretarial and administrative support to the Financial Management Strategic Financial Planning Head and their teams.Key...

  • Departmental Administrator

    2 months ago

    Sandton, South Africa TalentCru Full time

    Oversee and coordinate the day-to-day administrative operations of the office, ensuring smooth and efficient work environment. Develop, implement and maintain administrative policies, system and procedures to optimize office operations and improve overall performance. Responsible for providing Secretarial and Administrative support to the Financial...

  • Departmental Administrator

    2 months ago

    Sandton, South Africa TalentCru Full time

    Oversee and coordinate the day-to-day administrative operations of the office, ensuring smooth and efficient work environment.Develop, implement and maintain administrative policies, system and procedures to optimize office operations and improve overall performance.Responsible for providing Secretarial and Administrative support to the Financial Management ...

  • Departmental Coordinator

    2 weeks ago

    Sandton, South Africa TalentCru Full time

    Job DescriptionSummaryTalentCru is seeking a highly skilled Departmental Administrator to join our team. The successful candidate will be responsible for overseeing the day-to-day administrative operations of the office, ensuring a smooth and efficient work environment.Main ResponsibilitiesDevelop, implement, and maintain administrative policies, systems,...

  • Administrator (3 Months Contract)

    6 months ago

    Sandton, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: Assists with the development of the company scorecard, including writing, administration, and other activities. Assists the Business Planning Coordinator with quarterly and annual performance review at departmental business plans. Populates business planning and monitoring and performance evaluation data libraries for review by the...

  • Site Administrator

    4 days ago

    Sandton, South Africa Servest Careers Full time

    **Job Context**: **SERVEST PARKING, A BUSINESS UNIT OF SERVEST HAS A VACANCY FOR A SITE ADMINISTRATOR IN THE GAUTENG REGION REPORTING TO THE SITE SENIOR MANAGER. MUST HAVE RELEVANT TERTIARY QUALIFICATION WITH A MINIMUM OF 2-3 YEARS SITE ADMINISTRATION EXPERIENCE.** **Minimum Requirements**: - South African Citizen; - Grade 12 and OR relevant tertiary...

  • Senior Administrative Coordinator

    4 days ago

    Sandton, South Africa Hollard Recruitment Full time

    Welcome to Hollard Recruitment, a leading insurance company in South Africa.We are excited to offer an exceptional opportunity for a highly skilled and motivated individual to join our team as a Senior Administrative Coordinator/Executive Support Specialist.As a key member of our Insure IT area, you will play a crucial role in supporting the CIO and other...

  • Senior Robotics and IT Academic

    2 weeks ago

    Sandton, South Africa Eduvos Full time

    We are seeking a highly skilled Senior Robotics and IT Academic to join our Midrand campus team on a fixed term basis.The ideal candidate will be responsible for lecturing Information Technology-related modules and assisting in the administration and departmental affairs as required.Key Responsibilities:Lecture Information Technology-related modules.Assist...

  • Sales Administrator

    6 months ago

    Sandton, South Africa Dimension Data Full time

    FunctieomschrijvingDo you want to work in a company that appreciates your knowledge and skills? Do you have the ability to make a real impact on people's lives? If so, then this Sales Administrator role is for you!As a Sales Administrator, you'll be responsible for supporting the sales team by managing incoming enquiries and invoices. You will also be...

  • Utilities Administrator

    5 months ago

    Sandton, South Africa Growthpoint Properties Full time

    Job Title and Job Grade Utilities Administrator Job grade: B5 Job Purpose Provide administrative services and support to the full range of Utilities activities undertaken by the Utilities team. Role Location Growthpoint Head Office in Sandton, Johannesburg. Working Conditions This position is office based and works on a normal 40 hours a week. Busy...

  • Academic Lecturer in Finance

    4 weeks ago

    Sandton, South Africa Eduvos Academic Full time

    Eduvos Academic is seeking a highly skilled and experienced Independent Contractor, Finance Professor, to join our Online campus on a part-time basis.Type of appointment:Independent Contractor (part-time; flexible workhours agreement)Purpose:To lecture Commerce-related modules in the faculty on a part-time (contractual) basis.To assist in the administration...

  • Information Security and Networking Educator

    4 weeks ago

    Sandton, South Africa Eduvos Academic Full time

    Eduvos Academic is seeking a qualified Security and Networking Lecturer to join our team on a fixed-term basis at our Midrand campus.Type of Appointment:Fixed-term employment opportunityPurpose:To teach Information Technology-related modules in the faculty on a fixed-term basis.To assist in the administration and departmental affairs and activities as...

  • Academic Law Instructor

    4 weeks ago

    Sandton, South Africa Eduvos Academic Full time

    Eduvos Academic is seeking a qualified Law Faculty Member to join our team on a permanent basis.Type of appointment:Permanent employment agreementPurpose:To deliver high-quality Law-related modules in the faculty on a full-time basis.To contribute to the administration and departmental affairs and activities as required by the academic department.Key...

  • Law Professor

    2 weeks ago

    Sandton, South Africa Eduvos Academic Full time

    We are seeking a part-time Law Lecturer at our Bedfordview campus. The ideal candidate will lecture Commerce-related modules and assist with departmental affairs.Key Responsibilities:Lecture Commerce-related modules in the faculty on a part-time basis.Assist in the administration and departmental affairs as required.Requirements:Expertise in Law and...

  • Assistant Front Office Manager

    5 months ago

    Sandton, South Africa HotelJobs.co.za Full time

    **SCOPE AND GENERAL PURPOSE**: To assist and deputise in the absence of the Front Office Administration Manager; the Management and Operations of the Front Office Department, and to ensure that the standards as laid down by the company policies and procedures are implemented and adhered to, in order to achieve the highest occupancy percentage at the best...

  • Assistant Front Office Manager

    5 months ago

    Sandton, South Africa HotelJobs.co.za Full time

    **SCOPE AND GENERAL PURPOSE**: To assist and deputise in the absence of the Front Office Administration Manager; the Management and Operations of the Front Office Department, and to ensure that the standards as laid down by the company policies and procedures are implemented and adhered to, in order to achieve the highest occupancy percentage at the best...

  • Academic Lecturer in Physical Sciences

    4 weeks ago

    Sandton, South Africa Eduvos Academic Full time

    Eduvos Academic seeks a skilled Independent Contractor, Physical Science Lecturer, to join our Midrand campus on a part-time basis.Type of Appointment:Independent Contractor (part-time; flexible work hours agreement)Purpose:To lecture Applied Sciences-related modules in the faculty on a part-time (contractual) basis.To assist in the administration and...

  • Robotics Instructor

    4 weeks ago

    Sandton, South Africa Eduvos Academic Full time

    Eduvos Academic is seeking a highly skilled Independent Contractor, Robotics Lecturer, to join our team at our Midrand campus on a part-time basis.Type of Appointment:Independent Contractor (part-time; flexible work hours agreement)Purpose:To lecture Information Technology-related modules in the faculty on a part-time contractual basis.To assist in the...

  • Senior C# Instructor

    4 weeks ago

    Sandton, South Africa Eduvos Academic Full time

    Eduvos Academic is seeking a highly skilled C# Programming Lecturer to join our team on a part-time basis at our Bedfordview campus.Type of Appointment:Independent Contractor (part-time; flexible work hours agreement)Purpose:To deliver Information Technology-related modules in the faculty on a part-time contractual basis.To provide administrative support and...