Professional Assistant

2 months ago

Sandton, South Africa Discovery Ltd. Full time

**Business Unit**:Discovery Employee Benefits**Function**:Personal Assistant/Secretary**Date**:22 Oct 2024
- Achieve more than** **YOU BELIEVE**
- Discovery Corporate & Employee Benefits- Professional Assistant (Temp)**About Discovery**
- Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.**About Discovery Corporate and Employee Benefits**
- Discovery Corporate Employee Benefits is the first and only employee benefits provider to be shaping employee behaviour, creating healthier and wealthier workforces. It is an exciting business to be in as we reimagine the way retirement savings and life insurance is brought to companies and employees.**Key Purpose**
- To assist the Chief Information Officer within the Systems Team and manage departmental administration.**Areas of responsibility may include but not limited to**

**Administrative support for management**
- Diary management for the Chief Information Officer
- Screen calls and taking telephonic messages; attend to callers needs on behalf of managers
- Type, format and proof read management documentation and presentations
- Co-ordinate internal and external meetings
- Locate and book meeting rooms
- Take minutes, draft agendas and follow up on matters arising

**Departmental Administration**
- Do internal communications regarding staff administration and event information
- Coordinate internal and external meetings and conferences
- Coordinate departmental functions and events
- Source and and/or purchase staff gifts for team building initiatives or special occasions
- Order stationery, hardware and general supplies for department
- Pull monthly telephonic reports and ad-hoc staff reports
- Manage hardware registers
- Distribution of documentation, surveys, etc.
- Log maintenance calls for the department

**HR Assistance**
- Assist managers within the area and recruiter with recruitment administration
- Arrange all departmental transfers
- Submit all reimbursements for managers and staff where applicable, e.g. cell phone, staff entertainment, petty cash etc.

**Finance**
- Invoice processing
- Follow-up of payment/queries on all invoices
- Investigate expenses for budgeting purposes
- Logging of calls with 529 help
- Collating and distribution of packs for board meetings

**General**
- Write and respond to correspondence
- Handle internal and external queries
- Provide back-up support for other PAs in the department where relevant
- Ad hoc projects and responsibilities as and when required
- Collects external third parties for, meetings, interviews etc.
- General assistance to managers - collecting lunch/ tea/coffee etc.

**Personal Attributes and Skills**
- Drives Results
- Values Driven
- Optimistic
- Learns on the Fly
- Resilient
- Instils Trust
- People Savvy
- Problem Solver

**Additional attributes**
- Exceptional analytical, problem solving and research skills;
- Creative thinking and the ability to operationalise innovation;
- A drive and commitment to exceed expectations;
- A reliability and dependability - can be counted on;
- The ability to influence and negotiate across divisions and teams at all levels, and with external parties;
- A thorough understanding of business dynamics and strategic challenges;
- Sophisticated written and verbal communication skills for executive-level internal and external delivery;
- A passion for personal development and growth with a high learning potential;
- A commitment to excellence
- An ability to deal with ambiguity and continuous change

**Education and Experience**
- Relevant tertiary qualification / Business or Financial degree, Basic Office Administration Course / Secreterial Course
- Excellent communication skills
- Advanced knowledge of MS Office (Excel, Word, Powerpoint and Outlook)
- Minimum 3 years working experience as a PA to a senior manager
- 1 - 2 years experience in a corporate environment

**Employment Equity**

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
- EMPLOYMENT EQUITY

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

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