Workplace Manager and Executive Assistant

2 weeks ago

Cape Town, South Africa Search Project Full time

**A little bit about us**:
We are a small, highly-skilled, flexible and client-driven SEO agency with our hearts in Cape Town and our clients based in the US, UK and Canada.

We're a remarkable team of driven, diligent and creative individuals. We passionately believe that businesses should ooze integrity, that work should be whole-heartedly enjoyable and that results should always be phenomenal

We are continuously working with truly exceptional clients while staying ahead of search engine developments for the betterment of our clients’ businesses. We like to pride ourselves on the fact that we have been at the forefront of search engine marketing craft almost since its inception.

We're excited for the future. Our fiercely world class company is expanding and we need people who love what they do, are always looking for better solutions and not afraid to take a few risks to make something absolutely great. If this sounds like you, then you are our sort of individual. Come and join the team of expert SEO Professionals in our Cape Town, South Africa office.

**Is this role right for you?**

As the Office Manager, you will be responsible for daily operations to enhance individual well-being, personal productivity, and organizational effectiveness. Embracing the role as the heart of our workplace, you'll foster a sense of community and work collaboratively to create a culture of support. Additionally, you will be assigned tasks by the MD and executive leadership team.

**What we want you to own in this role**:

- Collaborate the group’s marketing team to align with corporate templates and vision.
- Support company operations by managing space functionality and facilitating repairs.
- Enhance the office aesthetic through decor and branding.
- Organize meetings, manage schedules and take minutes.
- Manage correspondence, handle complaints and queries.
- Implement and maintain procedures and office administrative systems
- Attend meetings as part of senior management.
- Build and maintain productive relationships with staff, vendors and global teams.
- Facilitate Visa processes, book flights, accommodation, and shuttle services for outbound global team travel.
- Liaise with Global Workplace Manager(s) to confirm accommodation and itinerary.
- General hosting of visitors
- Micro and macro team building, including researching activities, managing team scheduling, budget approval, transportation, and catering requirements.
- Manage and maintain corporate responsibility initiatives.
- Ensure the office remains well-stocked on stationary supplies and groceries.
- Collaborate with Finance for budget management and expense tracking.
- Collaborate with the global marketing team for company-wide SWAG procurement.
- Manage Search Project’s social media channels (LinkedIn and Instagram).
- Assist with employee marketing initiatives Own internal communications and announcements

**A little bit about you and your qualifications**:

- Extensive office management experience, with at least 5 years in a team-leading capacity.
- Demonstrated leadership skills.
- Professional, friendly and positive disposition with an engaging and vibrant demeanor.
- Exceptional interpersonal and communication skills.
- Strong negotiation skills and the ability to manage conflict in the workplace.
- Flexible, driven, and team-oriented with a proactive approach to public speaking.
- Solution-focused with a continuous improvement and Agile mindset.
- Fluent in English.
- Effective project management skills with strong initiative.
- Strong understanding of business processes, operations, and organizational systems and structures.
- Ability to multitask, prioritize and delegate work.
- Focused on improving the team to meet larger business objectives.
- Ability to interpret and utilize financial and commercial information.
- Experience in working with global teams.
- Event coordination background;
- Proven talent promotion / employee branding skills;
- Experience as an executive assistant;
- Manage multiple workloads and shifting priorities;
- Experience in working with global teams;
- Experience in Canva and or other design / creative platforms.

**What’s in it for you**:

- Equipment you need to thrive in your role.
- State of the art offices and workspace.
- Multiple team & companywide celebrations and team building activities throughout the year.
- We invest in our employees through various career development programs and training.
- 20 days’ annual leave.
- Full benefits from day 1 for you - Medical Aid and Pension fund. Life insurance.

**More about us**:
Our current obsession? _Creating an inclusive workplace community that encourages innovative thinking and supports meaningful growth._

Our superpower? _We don’t just hire top talent; we cultivate visionaries with entrepreneurial spirits and a ‘can-do’ attitude. We’re not just do-ers, we’re motivators, collaborators, and high performers who work hard, and play harder. _

How

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