Executive Assistant

2 weeks ago


Cape Town, South Africa Coco Corporate (Pty) Ltd Full time

The Cape Town Office of a private equity group is looking for an Executive Assistant to provide administrative support in various forms, ensuring that executives make the best use of their invaluable time.

This private equity group is global, so the occasional message or call may be outside of the above hours, however, this is few and far between.

The responsibilities are outlined as follows:
ADMINISTRATIVE: Personal
- Acting as a point of contact: dealing with correspondence and phone calls;
- Managing diaries and organising meetings and appointments;
- Booking and arranging travel, transport and accommodation;
- Applications and extensions of visas;
- Organising attendance to events;
- Reminding the executive of important personal tasks and deadlines;
- Assisting with personal gifting arrangements;
- Managing databases and filing systems;
- Implementing and maintaining procedures/administrative systems;
- Assistance with the family's personal policies;
- Liaising with personal contacts;
- Running personal errands as requested;
- Managing all personal properties (rented or owned);
- Personal maintenance tasks to streamline the Executive's life (e.g. running errands, etc.).

ADMINISTRATIVE: Business
- Office Management (e.g. stationery and grocery shops, printer management, etc.);
- Handling client enquiries and receiving deliveries;
- Acting as a point of contact: dealing with correspondence and phone calls;
- Managing diaries and organising meetings and appointments;
- Booking and arranging travel, transport and accommodation;
- Applications and extensions of visas for company members;
- Organising attendance to events and conferences;
- Reminding the executive of important tasks and deadlines;
- Creating and executing an action plan for the Executive after internal and external meetings;
- Assisting with corporate gifting arrangements;
- Typing, compiling and preparing reports, presentations and correspondence;
- Managing databases and filing systems;
- Implementing and maintaining procedures and administrative systems;
- Miscellaneous tasks to support management (e.g. conducting research);
- Liaising with staff, business contacts, associates, suppliers and clients;
- Running business errands as requested;
- Record-keeping and claiming of reimbursements;
- Collating and maintaining records of all financial and tax documentation as and when required;
- Meetings and communication with the Client's management team regarding daily operations.

Working experience in the industry and tertiary education are preferable.

**Salary**: R15,000.00 - R20,000.00 per month

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High School (matric) (required)

**Language**:

- English (required)

License/Certification:

- Driver’s License (required)

Application Deadline: 2023/04/14
Expected Start Date: 2023/05/01


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