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▷ [15h Left] Personal Assistant to Chairman / office Manager /PA

2 months ago

Durban, South Africa Jobted ZA C2 Full time

KEY DELIVERABLES

- To act as a first point of contact dealing with correspondence and phone calls for the Chairman
- To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chairman
- To proactively manage and coordinate the diary of the Chairman by prioritising and arranging internal and external meetings, ensuring appropriate documents are prepared and provided controlling access to the Chairman
- Plan and organise local and international travel and accommodation inclusive of transport arrangements when required
- Draft and maintain the Chairmans Annual Calendar
- Maintain effective filling system including emails ensuring that the documents are easily accessible to the Chairman
- To provide support for Executive, Board Sub Committees and Board Meetings by ensuring these meetings are set up timeously and logistics are arranged prior to meetings
- To plan and manage key organisational events such as the Strategy meetings as required
- To assist the Chairman with Conference presentations and company presentations as required
- Undertake any other appropriate duties as required to support the Chairman to enable him to fulfil his role
- Carry out all the duties with complete discretion and a high regard for confidentiality
- Any other duties relevant to the needs of the organisation and as directed

SPECIFIC KNOWLEDGE AND SKILLS

- Discretion and trustworthiness: you will often be party of confidential information
- Tact and diplomacy
- Computer literate Microsoft Office (intermediate); Excel; PowerPoint
- Organizational skills (ability to plan, delegate and organize within defined timelines).
- Presentation skills
- Excellent written and verbal communication skills
- Ability to pay attention to detail and to multitask
- Ability to work flexibly and occasionally after hours

MINIMUM REQUIREMENTS

- Matric
- Relevant Diploma or Degree
- Valid drivers license
- Must have 8+ years experience
- Paralegal will be highly advantageous