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Personal Assistant to Chairman

2 months ago

Durban, South Africa Progessive International Full time
KEY DELIVERABLES
  • To act as a first point of contact dealing with correspondence and phone calls for the Chairman
  • To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chairman
  • To proactively manage and coordinate the diary of the Chairman by prioritising and arranging internal and external meetings, ensuring appropriate documents are prepared and provided controlling access to the Chairman
  • Plan and organise local and international travel and accommodation inclusive of transport arrangements when required
  • Draft and maintain the Chairmans Annual Calendar
  • Maintain effective filling system including emails ensuring that the documents are easily accessible to the Chairman
  • To provide support for Executive, Board Sub Committees and Board Meetings by ensuring these meetings are set up timeously and logistics are arranged prior to meetings
  • To plan and manage key organisational events such as the Strategy meetings as required
  • To assist the Chairman with Conference presentations and company presentations as required
  • Undertake any other appropriate duties as required to support the Chairman to enable him to fulfil his role
  • Carry out all the duties with complete discretion and a high regard for confidentiality
  • Any other duties relevant to the needs of the organisation and as directed
SPECIFIC KNOWLEDGE AND SKILLS
  • Discretion and trustworthiness: you will often be party of confidential information
  • Tact and diplomacy
  • Computer literate Microsoft Office (intermediate); Excel; PowerPoint
  • Organizational skills (ability to plan, delegate and organize within defined timelines).
  • Presentation skills
  • Excellent written and verbal communication skills
  • Ability to pay attention to detail and to multitask
  • Ability to work flexibly and occasionally after hours
MINIMUM REQUIREMENTS
  • Matric
  • Relevant Diploma or Degree
  • Valid drivers license
  • Must have 8+ years experience
  • Paralegal will be highly advantageous