Personal Assistant

1 week ago


Durban, South Africa Esteem Recruitment Full time

Our Client currently seeks an expeience PA for the director

**Requirements**:

- 6 + years experience working in a similar role

Well presented, tidy and hard worker.
- Own car and drivers licence a must.

**Key Responsibilities**:
Calendaring:

- Maintain diary for our director, scheduling internal and external meetings, communicating with clients and business partners
- Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up screening phone calls, enquiries and requests, and handling them when appropriate
- meeting and greeting visitors at all levels of seniority
- organising and maintaining diaries and making appointments
- carrying out background research and presenting findings
- producing documents, briefing papers, reports and presentations
- organising and attending meetings and taking minutes
- liaising with clients, suppliers and other staff.

Events and planning:

- Execute requested follow-up calls for client mailingsTravel Arrangement:

- Coordinate travel and accommodation, bookings etc
- Coordinate travel efficiently by grouping client meetings where possible

Daily administration:

- Work with the management team to organize meetings
- Running office errands on request.
- Advance MS and Excel
- Open to work after hours as and when required

The individual has to be able to conduct their duties with complete confidentiality even from other executives.
- Calendar and task planning
- Assisting the CEO with his deliverables
- Minute taking and following through on tasks from meetings
- Meeting preparation
- Travel preparation - flights, visas, passports
- Personal work such as investments, kids schools and non-business related commitments
- Answering of all calls for the CEO
- Managing head office responsibilities
- Overseeing kids transport arrangements
- Preparation of board packs for presentation to the shareholders and exco
- Following up on deliverables from the exco team to the CEO
- Independent Quality standard assessments at store level

**Job Types**: Full-time, Permanent

**Salary**: From R25 000,00 per month

**Experience**:

- Administrative office procedures, practices and equipment: 1 year (preferred)


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