Personal Assistant

3 months ago

Cape Town, South Africa Anthesis Group Full time

**About Anthesis**
Anthesis is the sustainability activator. Proud to be a B Corp, we seek to make a significant contribution to a world which is more resilient and productive. We do this by working with cities, corporates, investors and other organisations to drive sustainable performance. We develop financially driven sustainability strategies, underpinned by technical expertise and delivered by innovative collaborative teams across the world.

At Anthesis Group, we are truly committed to putting people and our planet at the heart of all we do.

**Summary of Role**:
Key Responsibilities

**Responsibilities**:
Provide high-level administrative support to the Managing Director and the SA Senior Management Team, including:
- Managing complex calendars, prioritizing meetings, and ensuring efficient time management.
- Act as a key liaison between the MD and internal teams, clients, and external partners, fostering strong relationships and ensuring clear communication.
- Anticipate the needs of the MD and proactively address issues before they arise.
- Coordinate personal and business-related tasks to support the MD’s efficiency.
- Assist in managing critical communications and negotiations with stakeholders, exercising sound judgment and diplomacy.
- Support the MD in decision-making processes by providing insights, summaries, and relevant data gathered from various sources.
- Organize and facilitate key meetings, including preparing agendas, ensuring participation from key stakeholders, and capturing critical actions.
- Answer and respond to phone calls, communicate messages and information to the MD and/or Sr team
- HR Coordination:
- Liaise with Global HR and provide support such as onboarding, maintaining employee records, coordinating training sessions, managing employee engagement activities, and assisting with recruitment processes.
- Coordinate travel arrangements
- Lead and coordinate cross-functional projects or initiatives, ensuring effective collaboration and timely delivery.
- Office Management:
- Oversee the management of our three offices, ensuring smooth operations, including facilities management, vendor relationships, office supplies, and adherence to health and safety protocols.
- Maintain various records and documents

Skills, Knowledge and Expertise

**Key Requirements**:

- Minimum of 10 years of experience as a Personal Assistant or in a similar role, supporting senior executives.
- Exceptional interpersonal skills and the ability to build relationships with stakeholders at all levels.
- Strong organizational and multitasking skills, with the ability to manage complex and competing priorities in a dynamic environment.
- Excellent written and verbal communication skills, with a knack for drafting strategic communications.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of professionalism, integrity, and discretion in handling confidential information.
- Strong problem-solving skills and the ability to navigate ambiguity with confidence.
- Proven experience in office management, including facilities and vendor management.
- The following experience would be desirable:
- Experience in a sustainability, consulting, or professional services environment
- Experience in HR coordination or similar HR support roles is preferred

**Benefits**:
**Your Benefits**
- Work within a highly motivated team in an innovative and rapidly growing global company
- Opportunity to have a direct impact and be a key part of the growth and development of the business and the team
- Work solely on projects that have an impact on the sustainability and climate change goals/challenges for clients
- Opportunity to work with, collaborate with and learn from sustainability SME’s who are passionate about the work they do and the impact Anthesis can have
- Exposure to a wide range of clients and projects on a global basis
- Competitive salary in line with education, experience and skills
- An opportunity to participate in the Anthesis Employee Participation Plan (EPP), an industry-pioneering employee incentive plan that allows all employees to be rewarded for the growth in the equity value of Anthesis.
- Cooperative, supportive and open working atmosphere.

About Anthesis Group

**Our commitment to building and maintaining a diverse workforce**

Anthesis has clients across all industry sectors and supports some of the world’s largest multinationals such as Reckitt, Cisco, Tesco, The North Face, and Target. The company brings together 1,300+ experts operating in 42 countries around the world and has offices in Andorra, Brazil, Canada, China, Colombia, Finland, France, Germany, Ireland, Italy, the Middle East, the Philippines, Portugal, Spain, South Africa, Sweden, the UK, and the US.

We encourage all employees to contribute their ideas, perspectives, and experiences to help us create an inclusive and equitable workplace. By embracing diversity and p

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