Personal Assistant

3 days ago

Cape Town, South Africa Zeal HR Full time

**Personal Assistant to CEO**

**INTRODUCTION**:
An exciting opportunity has become available within and NGO industry, for a Personal Assistant to the CEO. The position is based in Paarl.

Hours: Full-time, Permanent (Monday to Friday, 08:00 AM - 05:00 pm)

**REQUIREMENTS**:

- Bachelor's degree in a related field preferred.
- Previous experience working in a similar role supporting top-level executives.
- Proven experience as an executive assistant or personal assistant.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficiency in Microsoft Office Suite and other relevant software.
- Previous experience working in a similar role supporting top-level executives.
- Personal alignment with the company’s values and culture.
- Criminal Clearance must be provided.

**RESPONSIBILITIES**:
**Executive Support**:

- Manage the CEO's calendar, scheduling appointments and coordinating meetings.

CEO.
- Prepare and organize documents, reports, and presentations for meetings.

**Travel Coordination**:

- Arrange travel itineraries, accommodation, and transportation for the CEO.
- Ensure all travel arrangements align with the CEO's schedule and preferences.

**Communication Liaison**:

- Act as a liaison between the CEO and internal/external stakeholders.
- Draft and edit correspondence, ensuring professionalism and accuracy.

**Meeting Preparation**:

- Prepare meeting agendas, materials, and briefing documents for the CEO.
- Attend meetings with the CEO as required, taking minutes, and following up on action

items.

**Project Management**:

- Assist in managing and coordinating special projects as assigned by the CEO.
- Keep track of project timelines and deliverables.

**Management of Visiting Donors/ Stakeholders**
- Support Co-Founder with the day-to-day operations of the company’s guest

accommodation.
- Coordinate guest visits, check-ins, and check-outs.
- Arrange guest's travel and itineraries when necessary.
- Ensure high standards of hospitality in accordance with the company’s culture and

values.

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