Personal Assistant to CEO

4 weeks ago


Cape Town, South Africa HR Genie Full time

Our client is looking for a Personal Assistant who will provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of the day to day affairs, and most effective use of time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Directors absence.

**Responsibilities**:

- Manage Directors electronic/physical diary, assessing priority of appointments and reallocation asnecessary.
- Manage Directors travel arrangements (including visas/accommodation).
- Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Directors office systems, including data management and filing.
- Maintain records of Directors contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Directors responsibility chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements for Supplier/Buyer/Investor meetings, including production/distribution of agenda and papers.
- Meet and greet visitors at all levels of seniority.
- Any other duties as may reasonably be required by the Director.

Key Skills:

- Ability to organise and plan own work,
- Excellent attention to detail, with the ability to maintain a high level of accuracy,
- A flexible, pro-active approach to work including the ability to prioritise,
- Ability to work on own initiative,
- Ability to deal with sensitive information with discretion and to maintain confidentiality,
- Excellent IT skills, including a working knowledge of presentation software packages, preferably,
- Microsoft Office Word, Excel and PowerPoint,
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts,

Qualifications:

- Educated to degree level or equivalent.
- Experienced Personal Assistant at senior management level.
- Experience of electronic diary management Strong Outlook
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts.



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