Executive Personal Assistant to CEO

6 months ago


Cape Town, South Africa Ackermans Full time

**Job Advert**:
Ackermans is looking for a Personal Assistant for the CEO based at our Support Centre in Kuilsriver.

**Qualifications**:

- A Matric certificate or equivalent qualification
- A relevant qualification e.g. secretarial/ personal assistant/ office administration/ business administration

**Knowledge, Skills and Experience**:
Knowledge:

- Knowledge of and proficiency in the latest Microsoft packages (Word, Excel, Power Point & Outlook) is an important requirement
- Knowledge of managing an Executive/Directors diary in a corporate environment
- Knowledge of doing travel bookings
- Knowledge of coordinating business events & conferences

**Skills**:

- Good coordinating and communication skills
- Is Proactive and able to work independently
- Is able to plan ahead and spot potential areas where help may be needed
- has basic numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required)
- Can present themselves and the company in a professional manner
- Can act as the main contact point for all matters relating to the CEO
- Has a strong service orientation
- Has excellent relationship-building and networking skills
- Is able to communicate effectively at all levels both within, as well as outside the company
- Is able to remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances
- Has excellent time management, planning and organizing skills
- Has a strong “sense of urgency” with regards to everything they do
- Is accurate, pays attention to detail and is reliable in meeting set deadlines
- Is able to consistently deal with telephone calls, requests and interruptions with the highest degree of efficiency and professionalism
- Is able to manage confidential information with utmost discretion
- Is able to be innovative and show initiative
- Excellent verbal and written communication skills (English)

**Experience**:

- A minimum of 5 years previous experience in a similar role in a corporate environment

**Key Responsibilities**:

- Office Management of CEO office
- Managing calendars/diary including the annual company calendar
- Compiling and creating PowerPoint presentations
- Providing a confidential and comprehensive administrative/office support service
- Dealing with and responding to correspondence and telephonic queries
- Taking and distributing minutes and monitoring progress feedback
- Effectively executing financial administration and the services function through budget set up and expense control
- Organizing functions/meetings/events and appointments etc.
- Compiling and distributing reports
- Timeous and effective organization of travel, local and international
- Filing and record keeping



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