Personal Assistant to The CEO

2 weeks ago


Cape Town, South Africa Zeal HR Full time

**Personal Assistant to the CEO.**

**INTRODUCTION**:
An exciting opportunity has become available within an NGO, for a Personal Assistant to the CEO. The position is based in Wellington, Western Cape

Hours: 08:00 -13:00

**REQUIREMENTS**:

- Bachelor's degree in a related field preferred.
- Previous experience working in a similar role supporting top-level executives.
- Proven experience as an executive assistant or personal assistant.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficiency in Microsoft Office Suite and other relevant software.
- Previous experience working in a similar role supporting top-level executives.
- Personal alignment with the company’s values and culture.
- Criminal Clearance must be provided.

**RESPONSIBILITIES**:

- Executive Support:

- Manage the CEO's calendar, scheduling appointments and coordinating meetings.
- Prepare and organize documents, reports, and presentations for meetings.
- Travel Coordination:

- Arrange travel itineraries, accommodation, and transportation for the CEO.
- Ensure all travel arrangements align with the CEO's schedule and preferences.
- Communication Liaison:

- Act as a liaison between the CEO and internal/external stakeholders.
- Draft and edit correspondence, ensuring professionalism and accuracy.
- Meeting Preparation:

- Prepare meeting agendas, materials, and briefing documents for the CEO.
- Attend meetings with the CEO as required, taking minutes, and following up on action items.
- Project Management:

- Assist in managing and coordinating special projects as assigned by the CEO.
- Keep track of project timelines and deliverables.
- Management of Visiting Donors/ Stakeholders
- Support Co-Founder with the day-to-day operations of the company’s guest accommodation.
- Coordinate guest visits, check-ins, and check-outs.
- Arrange guest's travel and itineraries when necessary.
- Ensure high standards of hospitality in accordance with the company’s culture and values.



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