Executive Personal Assistant to The CEO and Coo of

1 week ago


Cape Town, South Africa Sagen Advisory Full time

**Company Description**:
We are Sagen Advisory, a specialized recruitment company seeking a highly organized and detail-oriented Personal Assistant to join our client's professional team. Our client is an established property management company based in Cape Town and Johannesburg, with a multimillion-rand portfolio spanning commercial, industrial, retail, and residential properties. The company is dedicated to excellence in property management and maintenance.

**Job Summary**:
**Main Responsibilities**:

- Manage and maintain the electronic diaries of the CEO and COO, assessing the priority of appointments and reallocation as necessary.
- Handle sensitive and complex issues in a professional and objective manner.
- Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
- Screen calls, inquiries, and requests, and deal with them appropriately.
- Manage travel arrangements for the CEO and COO, including visas and accommodation.
- Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, and triggering follow-up action.
- Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
- Assist/support Director, Development Manager & Communications Manager in arranging funding partners and other events.
- Process correspondence for the CEO and COO, ensuring that incoming correspondence is dealt with appropriately.
- Maintain office systems, including data management and filing.
- Maintain records of contacts for the CEO and COO.
- Assist with research and follow-up on matters that fall within the CEO and COO's responsibility.
- Produce documents, briefing papers, reports, and presentations for the CEO and COO.
- Supervise incoming and outgoing mail for the CEO and COO.
- Meet and greet visitors at all levels of
- Supervise all Trust incoming/outgoing
- Any other duties as may reasonably be required by the CEO and COO.

**External Relationships**:

- Contacts of the CEO and COO.
- Trustees.
- Funding partners.
- Legal professionals.
- Service providers.
- Conference facility, catering, and accommodation.

**Person Specification**:

- A degree or equivalent qualification.
- Previous experience working as a Personal Assistant to senior management.
- Strong experience in electronic diary management.
- Excellent communication skills with the ability to interact professionally with a wide range of contacts both internal and external to the company.
- Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
- A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain
- Experience with legal documents and contracts is highly desirable
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

**Salary**:
**R18 000 - R25 000. Negotiable and experience related.



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