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Administrative Officer

4 months ago

Bellville, South Africa University of the Western Cape Full time

Post Number- 8033828- Faculty/Department- University of the Western Cape -> Registrar -> Deputy Registrar: Academic Administration- Type of Position- Permanent - Full Time- Length of Contract Period- Location- Main Campus - Bellville, WC ZA (Primary)- Closing Date- 21/4/2024**Role Clarification & Key Performance Areas**

The primary area of responsibility of the Office of the Deputy Registrar: Academic Administration is information and quality management, paying particular attention to the University’s qualifications
database, inter-institutional agreements, student information systems (SASI) and academic rules. In addition, the office is responsible for communicating academic administration information through official publications, the web and facilitating a comprehensive training programme that equips staff with the necessary systems knowledge and skills to perform their duties.

**Reporting to the Manager: Academic Administration Training & Development Unit (AATDU)**, the successful incumbent will be responsible for providing administrative and operational support to the Unit.

**Key Performance Areas include but are not limited to**:

- Maintenance of inter-institutional agreements database, service level agreements, and data management
- Meeting administration
- Budget administration and procurement of consumables, university calendars, raise orders on financial system, receive orders and processing of orders for payment, inventory and asset management
- Event management (organise events, workshops, marketing activities of the Deputy Registrar’s line)
- Enquiry Management, internal and external client liaison
- General office administration including liaising with service providers, e.g. Technical Services, Audio Visual Services, Venue Management, etc.
- Assist with key academic administration processes such as registration planning
- Assist with ad-hoc duties and tasks as assigned by the Deputy Registrar and Manager: AATDU.

**Minimum Requirements**

**Qualification and Experience**:

- A Bachelor’s degree or an equivalent qualification
- At least three years relevant experience in academic administration

**Required Competencies**:

- Basic knowledge of university systems (including financial system and student administration systems)
- Strong interpersonal skills
- Good communication skills (verbal and written)
- Strong planning, organising and time management skills