Office and Administration Manager

4 weeks ago

Bellville, South Africa JSM Business Services Full time

Our client, an Electrical and Mechanical Engineering firm that provides safe and profitable engineering and renewable energy solutions, wants to appoint an experienced Office and Administration Manager.

Duties and responsibilities:

- Being the face of the business in the front of house
- Answer phone calls and greet guests
- Arrange and manage travel, accommodation and transport for staff members locally and internationally
- Schedule meetings and manage calendars for the Managing Director and professional team on request
- Organise internal and external office social events
- Maintain administrative and accounting records, databases, and filing systems
- Collate and file business, personal and travel expenses
- Monthly reconciliation of office expenses
- Human Resources support functions:

- custodian of company policies and procedures;
- management and update of employee files;
- payroll support;
- recruitment.
- Implementing, maintaining, and optimising operational procedures and administrative systems
- Procurement of:

- stationery;
- cleaning stock
- IT equipment and peripherals; and
- snacks and beverages.
- On boarding of new staff members
- Financial accounting support services, including:

- issuing monthly invoices for projects;
- update and communication of project cash flows;
- reconciliation of credit card statements; and
- other ad hoc requests from group finance team.
- Communicate with project managers/clients
- Review and assistance in preparation of client projects
- Compliance
- Corporate communications, supporting the HQ team in:

- staff uniforms;
- online advertising;
- project photography;
- social media; and
- signage etc.

**Requirements**:

- Must be able to communicate fluently in English and Afrikaans
- A minimum of grade 12 and a tertiary qualification will be beneficial
- 3+ Years of office and administration management experience
- Strong time-management and people skills, flexibility, and multitasking ability
- Advanced computer skills in excel and word and experience with online and social media platforms
- Proficiency Microsoft Office (Word, Outlook and Excel), with aptitude to learn new software and systems

**Salary**: R25 000,00 - R30 000,00 per month

**Education**:

- High School (matric) (required)

**Experience**:

- Office and Administration Management: 3 years (required)
- travel and accommodation arrangement: 3 years (required)
- administrative and accounting records, databases, and filing: 3 years (required)
- reconciliation of office expenses: 3 years (required)
- Financial accounting support services: 3 years (preferred)
- Human Resources support functions: 3 years (required)

**Language**:

- Afrikaans and English (required)

Ability to Commute:

- Bellville, Western Cape (required)

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