Reception / Administrator

4 days ago

Somerset West, South Africa Time Personnel Full time

**Job Overview**:
**Date Posted**: Posted 2 hours ago-
**Location**: Somerset West, Western Cape-
**Job Title**: Reception / Administrator-
**Education Level**: High School / Matric-
**Job Level**: Intermediate-
**Minimum Experience**: 3 - 5 Years**Reception / Administrator job vacancy in Somerset West.**:
Are you professional and very well presented with the ability to speak both Afrikaans and English fluently to liaise extensively with clients? Great opportunity to manage this Corporate company’s front desk handling all administration tasks pertaining to reception, client services, boardroom arrangements and general all round multi-tasking for office requirements. Computer skills include MS Word and basic Excel.

**Requirements**:

- Matric, relevant qualifications advantageous
- 3 years’ experience in similar role
- MS Office, MS Outlook, MS Excel at intermediate level
- Good organisational skills
- Attention to detail
- Must be able to prioritise
- Must have good interpersonal skills
- Good communication skills required
- Telephone etiquette

**Duties and Responsibilities**:

- Administrative Support
- Assist with general administrative arrangements for all office functions.
- Type documents as required (minutes of Admin Meeting, correspondence, newsletters, acknowledgement of receipt of client documents etc.)
- Book boardrooms for meetings as necessary.
- Administer disbursement of company vehicle.
- Petty cash administration.
- If the Administrative Clerk is on leave, attend to office closure procedure.
- Collection and distribution of office mail
- Collect all mail from security and post box on weekly basis.
- Administer all mail, including registered mail.
- Courier all packages and track the packages to ensure that they reach their destination.
- Office maintenance
- Book maintenance for all copy machines, lights, air-conditioning etc.
- Ensure that the upkeep of offices is maintained, such as cleaning, ordering of new flower arrangements, watering plants etc.
- Update attendance register.
- Ensure that grocery recon is done on a weekly basis so that stock levels are maintained.
Reception
- Ensure that the reception is always manned by compiling switchboard relief roster for staff to assist with telephone duties.
- Answer all incoming calls and transfer clients to the right extension.
- Welcome walk-in clients and arrange for beverages if necessary.
- Book client meetings for directors and send meeting requests. Book a boardroom, if necessary.
- Arrange for a cleaning service when cleaner is on leave.

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